Selection Rule (SAP Library - Personnel Administration (PA-PA))

Selection Rule

Definition

The selection rule defines which employee data is selected for the employment period calculation by the SAP System.

Use

Note

The selection rule is a Customizing setting for the calculation of employment periods. To make the required settings, work through the Valuation Model section in Customizing for Personnel Administration under Evaluation Bases ® Calculation of Employment Period. We recommend that you work through the steps in the defined sequence.

You use the selection rule to determine which periods the SAP System generates from the infotypes and transfers for evaluation.

Example

You want to determine the period of employment for your employees for the company pension scheme. The following time periods exist for the salaried employee Sarah Smith:

Time specification	From	To	Infotype
Study period	10/01/1979	03/31/1983	Time Specifications/ Employment Period (0552)
Training in company	07/01/1983	12/31/1983	Education (0022)
Active	Start on 05/15/1983	System start on 01/01/1990	Date Specifications (0041)
Active	System start on 01/01/1990	End of evaluation period	Actions (0000)
Unpaid leave	10/01/1991	03/30/1992	Absences (2001)
Part-time (50%)	04/01/1992	11/30/1996	Basic Pay (0008)

To ensure that these periods are evaluated when the employment period is calculated, you must create a separate selection rule for each type of time specification.

Structure

There are four different categories of selection rule. You only define one category for each selection rule.

Categories for Selection Rules

Category	Meaning
Start date	Generates one interval from a date specification, example, an entry date and a defined end date.
Status	Generates periods from the Actions infotype (0000), provided the specified criteria correspond to the data in the Status group box in the Actions infotype. The intervals consist of the start date and end date for each infotype record.
Infotype	Generates periods from each existing record for the specified infotype and subtype. Records can be generated if the infotype (or specific infotype data) exists.
Selection exit	Generated periods from a programmed selection exit.

In addition to the category, you can also change time conditions for the selection rule:

You can define a maximum value or a threshold value for single, generated periods.

This means that the SAP System compares individual selection periods with an upper or lower limit. For more information, see Maximum Value and Threshold Value for Periods.

You can specify that the start date is always moved to the first day and the end date is always moved to the last day of a month or year.

You define the category and time constraints for the selection rule in Customizing for Personnel Administration under Evaluation Bases ® Calculation of Employment Period ® Valuation Model ® Selection Rule ® Define Selection Rule.

Integration

The selection rules are then grouped together in selection classes. For more information, see Customizing for Personnel Administration under Evaluation Bases ® Calculation of Employment Period ® Valuation Model ® Define Selection Class.

The selection classes are then assigned to a valuation model, together with the selection rules.