End-of-Year Report RPCEOYG0: e-Filing Specifics (SAP Library

End-of-Year Report RPCEOYG0: e-Filing Specifics

Use

Using the End-of-Year (EOY) report RPCEOYG0 you can submit your EOY returns electronically in an XML format, using e-Filing Outgoing functionality.

Prerequisites

You must have previously run the P35 Checklist and Declaration report RPC35CG0 before you run this EOY report.

Features

Selection Screen

The selection screen for report RPCEOYG0 allows you to generate an XML output of the report. Three new functions are added to the EOY report selection screen for e-Filing Outgoing EOY processing, within the group box Submission media:

Generate XML

To generate XML, select the radio button Generate XML. When generating XML, the report performs certain additional data checks that are specific to XML. XML-specific errors will be reported in a separate error list. If the report identifies business errors, the XML will not be generated.

Note

An XML document that contains data with business errors will result in a failed submission to the Government Gateway. In this situation, the XML is not generated to avoid unnecessary processing time.

Caution

The generated XML can only be displayed when the ALV Output option is selected.

With Zip

If you set the With Zip option, the generated P14 section is compressed.

Recommendation

We strongly recommended that you send live XML data submissions to the Government Gateway with the ZIP option set.

The reason is that the resulting file size will be more than six times smaller than an uncompressed submission, therefore greatly improving transmission speed and memory usage during sending. Any submission of more than approximately 25000 P14 forms must be sent compressed. This is because the Inland Revenue Government Gateway can only receive submissions with a maximum file size of 25mb.

During testing, you do not need to use this option.

Test in Live

You can set the Test in Live indicator if you wish to send your XML file to the Inland Revenue Government Gateway as a test file. Setting this indicator produces a corresponding test status for your XML data.

In Test in Live mode, the XML file is validated by the Inland Revenue in exactly the same way as a live submission. This allows you to correct any resulting errors before you send your data in live mode.

Caution

Once you have ensured that your test submission is error-free, you must unset the Test in Live indicator to allow a live submission of your EOY data to the Inland Revenue.

Test and Live Modes

Test Mode (Test Indicator set)

When you set the Test indicator in the Tax Criterias group box, report RPCEOYG0 is run in test mode. If you set this indicator and the Generate XML radio button, an XML document is created. Information, Warning and Error messages are also generated.

However, the XML data is not submitted to the Inland Revenue and no send process is started.

Live Mode (Test Indicator not set)

When report RPCEOYG0 is run in live mode with the Generate XML option selected, an XML file is produced which is validated for all potential errors. If no errors remain, a send process is started and the ALV screen provides you with a further option to proceed to the B2A Manager.

Output Options

Three output options can all be selected in combination with the Generate XML option:

SAPScript
ALV Output
Create TemSe files for forms

Choose the ALV Output option in combination with the Generate XML option to view the XML document.

If the program is run in batch with the option Create TemSe files selected in combination with the Generate XML option, any XML-specific errors are written to the spool.

The ALV output screen provides all the options that were previously available in report RPCEOYG0. However, the ALV Output option has been enhanced with a new button, Display XML, in addition to the possibility of viewing XML-specific errors.

Select Display XML to view the generated XML document. Where the report is run with the ZIP option selected, the P14 section is compressed and is not readable on this screen.

Recommendation

We therefore recommend that you do not set the ZIP option during the test period.

The XML document can be split into three distinct sections:

Inland Revenue header information which contains the PAYE reference being submitted to, and the user and password.
The P35 (all information relating to a P35).
The P14 (Each individual P14 record). When the ZIP option is chosen this section is compressed and therefore not readable.

Activities

See Process Flow in the document e-Filing Outgoing Process: Sample Scenario for a detailed description of the steps you must take when running report RPCEOYG0 as part of your e-Filing Outgoing processing.