The Follow-Up Activities for Hiring process can be regarded as an example of how workflow technology reflects and facilitates core HR procedures.

It includes employee events that represent important core procedures, such as when an employee is hired, or leaves the company, or is reassigned within an organization.

It also includes the most important infotypes as business objects. As a result, all tasks concerned with the maintenance of employee data can be used within such workflows.

The Hiring personnel action (event: Employee.hired) triggers workflow automatically. A work item is sent to the inbox of the employee responsible for the administrative or technical task in question. The work item requests the employee to perform the activity.

The fact that a task has been executed outside the system itself (such as when an ID card is issued) is documented by maintaining the appropriate infotype record (in this case, by entering the ID card number in infotype 0032 Internal Control).

The work item is removed from the inbox once the infotype has been maintained and processing confirmed.

The work commencement letter is created using a SAPscript document. All data on the employee business object can be included in this standard document, including data added to the new employee’s master data record during workflow. The work commencement letter is not written to the printer automatically. Instead, it is sent as a concluding work item to the inbox of the person responsible.