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Object documentation PDC File Format for Goods Receipt in SAP Retail Store  Locate the document in its SAP Library structure

Definition

Content that the file containing PDC data requires if it is to be processed using goods receipt functions in SAP Retail Store.

Use

If you want to further process data that you entered using a handheld terminal (PDC unit), you must store this data in a file that has the format described here. In physical inventory processing in SAP Retail Store, you can enter the name of this file. The function then imports the file and evaluates the data it contains.

In goods receipt processing, a uniform file format is used for both the download (transfer of data to the PDC unit) and upload (transfer of data from the PDC unit to SAP Retail Store).

Structure

Line 1 (header information):

...

       1.      Reference document number

Format: 10-character
The field is used to identify and assign the purchase order or delivery.

¡        It is transferred to the PDC unit during download. It can then not be changed.

¡        It can be entered in the PDC unit if it was not downloaded.

       2.      Date of entry

Format: 8-character, YYYYMMDD (e.g. 19981130 for November 30, 1998)
This field is for documentation purposes only

       3.      Reference document ID

Format: 4-character
The field is used to identify the reference document for the purchase order or delivery

¡        It is transferred to the PDC unit during download. It can then not be changed.

¡        It can be entered in the PDC unit if it was not downloaded.

       4.      Vendor Number

Format: 10-character
This field is for documentation purposes only

¡        It is transferred to the PDC unit during download, and can then not be changed.

¡        It must be entered in the PDC unit if it was not downloaded.

       5.      Vendor name

Format: 35-character
This field is for documentation purposes only

¡        It is transferred to the PDC unit during download. It cannot be changed.

       6.      Goods receipt/issue slip number

Format: 10-character
This field is for documentation purposes only

¡        It can be transferred to the PDC unit during download.

¡        It can be entered in the PDC unit.

       7.      User ID of the person who entered the data

Format: 12-character
This field is for documentation purposes only

¡        The user ID is transferred to the PDC unit during download. It can then not be changed.

¡        It can be entered in the PDC unit or is added.

       8.      File name

Format: 40-character
This field is for documentation purposes only

Lines 2 and over (goods receipt items):

...

       1.      Item number

Format: 4-character
This field is for documentation purposes only

¡        It is transferred to the PDC unit during download. It can then not be changed.

       2.      EAN/UPC code

Format: 18-character
Required entry field

       3.      Article text

Format: 40-character
This field is for documentation purposes only

¡        The field is transferred to the PDC unit during download. It cannot be changed.

¡        It cannot be manually entered in the PDC unit.

       4.      PO qty

Format: 14-character, 10 places before the decimal point, 3 places after, separated by a period e.g. 0123456789.100
Required entry field, if not contained in the EAN/UPC code

       5.      Order unit

Format: 3-character
This field is for documentation purposes only

¡        The field is transferred to the PDC unit during download. It cannot be changed.

¡        It cannot be manually entered in the PDC unit. It is dependent on the EAN/UPC code.

       6.      Entry quantity

Format: 14-character, 10 places before the decimal point, 3 places after, separated by a period (e.g. 0123456789.100)
Required entry field, if not contained in the EAN/UPC code

       7.      Shelf life expiration date

Format: 8-character, YYYYMMDD (e.g. 19981130 for November 30, 1998)
Required entry field if the shelf life expiration date indicator (field 8) contains the value 1 or 2, or if it is not contained in the EAN/UPC code. The value is required for posting.

       8.      Shelf life expiration date indicator (for field 7)

Format: 1-character
The field is used to control field 7:

If the content of the field = 1, the shelf life expiration date must be entered in field 7.
If the content of the field = 2, the shelf life must be entered in field 7.

¡        It is transferred to the PDC unit during download. It can then not be changed.

¡        It can be entered in the PDC unit if it was not downloaded.

       9.      Return item indicator

Format: 1-character
Controls whether the entered item is a return item.

¡        It is transferred to the PDC unit during download. It can then not be changed.

¡        It can be entered in the PDC unit if it was not downloaded.

   10.      Additional text

Format: 50-character
The field is used to enter additional information on the item.

¡        It can be entered in the PDC unit.

   11.      "Delivery completed" indicator

Format: 1-character
Controls whether an item has been delivered in full.

¡        It is transferred to the PDC unit during download.

¡        The entered goods receipt quantities are only posted if the "Delivery completed" indicator is not selected.

Final line

ASCII character string EOF

Integration

For general information on PDC files in SAP Retail Store, see PDC Interface Using Browser.

 

 

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