Using the Sales Audit Editor 

Use

Using the Sales Audit Editor you can display communication files (IDocs) that the SAP system has received from the POS systems clearly and process them easily. You can pinpoint and correct problematic sales transactions in the cash register sales data. This can sometimes be necessary if the wrong data was entered in the POS systems or if the cashier entered the wrong figures.

The Sales Audit Editor can process the data of the following message types:

·        Sales as per receipts (WPUBON)

·        Aggregated sales (WPUUMS)

·        Financial transactions (WPUFIB)

·        Goods movements (WPUWBW)

·        Payment methods (WPUTAB)

Procedure

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       1.      Start the Sales Audit Editor from the POS interface monitor by double-clicking on the IDoc number in the Inbound Processing section of the POS interface monitor.

The editor displays a list of all the receipts for the message type you have selected. Rows containing receipts that can be edited are ready for input. Rows containing receipts that have already been processed can not be edited further. They are therefore not ready for input. Also, you cannot edit any receipts that are already being processed in other processes at that time.

       2.      Edit the list. The following options are available for editing the list:

¡        Sorting

Place your cursor on the header of a column (heading) and select one of the sorting functions.

¡        Mass changes

This function allows you to automatically correct values containing errors in a large number of receipts.

First, make the changes you want to implement in a line in the field in question and then choose Mass Changes. You can select in which lines the system should make the changes:

§         Only in those lines that still contain the old value in the field concerned.

§         In all the lines. Another dialog box appears where you can further restrict the worklist for the changes. The system only changes lines that are ready for input.

¡        Change status

This function allows you to change the status of individual receipts. For example, you can reverse receipts that have already been updated.

Place your cursor on the line concerned and choose Change Status. You can now carry out the status change you want to make in the dialog box.

Status changes that make it necessary to process the receipts again (for example, reversals) only lead to a change in the status. You can, however, trigger immediate processing by choosing Process Immediately.

¡        Processing

This function allows you to process a receipt again. This is useful if an error was resolved in the Editor, for example, and you would like to trigger immediate processing of this receipt.

The change must first be written to the database with Save.

Place your cursor on the line concerned and choose Process.

¡        Refresh

This function enables the system to read the current data from the database and update the list.

¡        Find

This function allows you to search for any terms using a free-text search. The search is not limited to the list. It includes all the data that the system displayed in the detail views.

To find all the entries that contain a particular term, enter this term in the field and choose Enter. Alternatively or in addition, you can perform the search using the fields Status, Reason, Transaction Type and Payment Type.

If you activate the Only Hits option, the system will only display the entries in the list that contain that particular term. If you do not choose this option, the system displays all entries in the list; however, the entries in which the term you are searching for appears are given a special marker.

¡        Detail

This function allows you to navigate to detail screens for the line or receipt that you are currently on. The detail screens also contain some of the functions already described. You use them in the same way as in the overview list.

       3.      Choose Save.

The system stores all your changes in the database.