Processing Incoming Invoice in SAP Retail Store 

Use

This function enables you to enter, display and reverse incoming invoices.

Procedure

Entering incoming invoice

...

       1.      Choose Enter on the left hand side of the screen.

       2.      In the Operation field, specify whether you want to enter an invoice or a credit memo.

       3.      Choose the reference document category and enter the number of the reference document for which you want to enter an invoice.

If you do not know the number of the document, enter the number of the vendor from whom you received the merchandise or the invoice. If you do not know the number of the vendor, enter relevant search criteria.

If you want to enter an invoice or credit memo without a reference, simply enter the vendor.

       4.      Choose Enter.

Different subsequent screens appear depending on the entries you made on the initial screen. If the reference document is unique, the system continues with invoice entry.

If more than one vendor matches the search criteria you entered, the system displays them in a list and you can choose the vendor you require.

If there are several reference documents for the vendor, the system displays a list of purchase orders or article documents depending on the reference document category.

Choose the purchase order you require from the list of purchase orders. For the reference document category Goods Receipt, you can choose several article documents for invoice entry.

       5.      Enter the external invoice number, the invoice date, the total amount and the tax shown on the invoice. If you enter an invoice without a reference, or an invoice with a reference has additional costs or credit memos, enter the relevant G/L account items.

       6.      If the invoice balance is outside the tolerance limits, compare your entries and the item amounts with the invoice in front of you. Correct the item amounts proposed by the system so that they match the invoice.

The Hold Invoice indicator enables you to block the payment of an invoice if you think that the invoice contains unwarranted deviations.

       7.      Choose Save Document.

The system creates the invoice.

Displaying existing invoices

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       1.      Choose Display on the left hand side of the screen.

       2.      Enter the selection criteria for the existing incoming invoice.

       3.      Choose Display.

If several documents match the criteria you entered, the system displays them in a list.

       4.      Select the document you require.

The system displays the invoice you selected.

Reversing existing incoming invoices

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       1.      Choose Reverse on the left hand side of the screen.

       2.      Enter the selection criteria for the existing incoming invoice.

       3.      Choose Reverse

If several documents match the criteria you entered, the system displays them in a list.

       4.      Select the document you require.

The system displays the invoice you selected.

       5.      Enter the reason for reversal and choose Reverse Document.

The system reverses the document by creating a corresponding reversal document.