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Procedure documentation Creating Inbound Delivery Against Shipping Notif. Locate the document in its SAP Library structure

  1. Choose Purchase order ® Inbound delivery ® Create.
  2. On the initial screen, enter the vendor, the delivery date and the PO number. You also have the option of entering a transport identification code (e.g. a vehicle registration number). In this way, deliveries for several purchase orders can be grouped together.

    3. If you do not know the PO number, choose Inbound delivery ® Select purchase orders and enter selection criteria.

    Choose Program ® Execute.

    You obtain a list of the purchase orders from the specified number interval that contain still-open notified quantities.

    Select the relevant purchase orders and choose Adopt selected.

  3. Press ENTER . The overview screen with the suggested quantities appears.

    4. The default quantity is taken from the PO item. However, you can overwrite this suggested quantity and enter a different unit of measure. In order for this to be possible, the desired unit must be defined as an alternative unit of measure in the material master record with the appropriate conversion factor.

    All quantities (e.g. the notified quantity) are converted into the order unit and recorded in the purchase order by the system.

    Example

    You have a PO for 100 tons of Steel 1, and the vendor sends you a shipping notification for 5 crates. You wish to enter the inbound delivery in the unit of measure "crate". The system checks whether the alternative unit of measure can be converted into the order unit. If so, you can save the inbound delivery in the alternative unit.

    A batch split can be made in the inbound delivery, which is taken into account in the confirmation overview for the purchase order and at the time of goods receipt. If the batch split is to be taken into account at the time of goods receipt, the confirmation category Inbound delivery must be confirmation-related (GR assignment indicator).

  4. Check the data and make any necessary changes.
  5. Save the document.

After this, the confirmation overview is updated in the relevant purchase orders.

 

 

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