Manual Maintenance of Confirmations (SAP Library

Manual Maintenance of Confirmations

Change the purchase order or scheduling agreement.

Select the item for which you wish to enter a confirmation and choose Item ® Confirmations ® Overview.

On the confirmation overview screen, maintain the confirmation category, date, time-spot, and quantity, as well as the confirmation number used by the vendor.

You can also receive a confirmation with respect to a material with a manufacturer part number (MPN). For more on this topic, refer to Manufacturer Part Number (MPN)).

Note

If you work exclusively with order acknowledgments (i.e. without using a confirmation control key), enter the acknowledgment number on the item detail screen. This number can be any identifier customarily used in your enterprise (e.g. the date of the order acknowledgment or an external document number).
If you wish to enter the same number for each item, choose Edit ® Fast change.

Quantity Checks

If a vendor notifies a quantity that is greater than the still-open notified quantity, the system issues a warning message.

If the cumulative quantity from all inbound deliveries relating to a PO item exceeds the order quantity (taking the overdelivery tolerance into account), the system issues a warning message.
This warning can also be defined as an error message on a user-specific basis.

If the cumulative notified quantity is less than the quantity already delivered, a warning message is issued.

Depending on your settings in Customizing, an indicator showing whether or not the data in the confirmation is used in materials planning is set in column D. If the indicator has not been set, the data is for information only.

In column E, you can see whether the confirmation was entered manually in the PO (1), or generated automatically upon entry of a shipping notification using the function Create inbound delivery (2).