Message Record (SAP Library - Purchasing (MM-PUR))

Message Record

Definition

Record belonging to a condition table containing default values relating to how, when, and to whom a message is to be outputted.

Use

In order for the system to be able to generate a message for a purchasing document, a message record must exist whose key combination matches up with the values from the purchasing document.

In the standard system, you can define default values for a message type (e.g. output of new document, urging message) at the following levels (i.e. for the following key combinations):

Document type

(e.g. NB (standard purchase order), AN (RFQ))

Document type/purchasing organization/vendor
Purchasing organization/vendor for EDI

You can also define other levels in Customizing for Purchasing under Messages® Output Control ® Condition Tables.

Note

Please note that you can only use fields from the header data of purchasing documents. Other fields (such as Material or Plant) displayed in the field catalog cannot be used.

Example

You can create message records for the following situations:

All new purchase orders to the vendor Meyer Co. are to be transmitted via EDI immediately the PO is saved.
All new RFQs issued to the vendor Miller Corp. are to be placed in the message queue after being saved. From there, they are to be printed out manually.

You create message records as master data via the Purchasing menu.

See also:

Cross-Application Components - CA – Message Control.