Processing Goods Receipts in SAP Retail Store 

Use

You use this function to enter and reverse (cancel) goods receipts in your store and post return deliveries. The system accesses reference documents, for example purchase orders or goods receipt documents.

Procedure

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       1.      Decide whether you want to enter or cancel a goods receipt, enter a return delivery or use a PDC unit.

Depending on what you want to do, you must enter the following data for the reference documents and for identifying the article:

¡        Posting date

The system automatically defaults the current date. You can change this date if necessary.

¡        GR/GI slip

You can make reference to other documents (such as a bill of lading).

¡        External delivery note

Here you can enter the number of a document issued by the vendor or by production that contains information on the delivered goods. This could be useful for invoice checking.

¡        You identify reference transactions using:

§         Order number

§         Delivery number

§         Inbound delivery number

§         Delivery number or inbound delivery number

§         Shipping unit

§         Stock transfer document (article document from two-level stock transfers)

§         Article documents (goods receipt posting) when you cancel

§         No reference document in the case of unplanned goods receipts

¡        Reference documents

You can enter the reference document number here. If you do not know the reference document number, you can, depending on the settings in Customizing, go to a document search help or enter the search criteria directly. The system then displays all documents matching the search criteria you entered. If you previously selected the Without Reference Document indicator, the system assumes that the goods receipt has no reference and, provided the movement type has been set accordingly, generates a purchase order in the background.

To go to the entry screen, choose Edit item.

       2.      Depending on the data you entered on the initial screen, you have the following options:

¡        Enter goods receipt

General information is displayed on the upper part of the goods receipt screen. You can also change the article identification here.

The main part of the screen contains the item lines in the reference document for which you can enter goods receipt data for the individual articles in the following fields:

§         Article using chosen article identification (if not already superimposed from reference document)

§         Goods receipt quantity (if a reference document exists, a default value will be shown)

§         Unit of entry (can only be changed on the Item Details screen, which can be accessed by the link to the item number)

§         Shelf-life expiration date/date of production if necessary

§         Delivery completed indicator (Complete)

§         Return indicator (for additional items)

If you enter a goods receipt without a reference document or additional items for a reference document, the following fields will also be ready for input:

§         Article (depending on chosen article identification)

§         Unit of entry

On the Item Details screen, the system displays all available EANs and units of measure and converts them into the entry quantity. Information on structured articles and empties is also possible. You can also enter information about the cost center and G/L account. This requires a purchase order to be created in the background, which you can control by choosing the movement type.

If the list is very long, you can display other item lines by choosing Page forward (arrow pointing down) or entries already made by choosing Page back (arrow pointing up).

You can update the list by choosing Update. The SAP System, which is linked to your system, checks and confirms your data.

Once you have entered all the required data for the goods receipt, complete the process by choosing Post.

¡        Reverse goods receipt

Items are displayed in accordance with the reference document you selected. You can edit quantities for a purchase order and the whole item for the article document. Then choose either Post or Reverse, depending on the option required.

¡        Return delivery

Items are displayed in accordance with the reference document you selected. You can process the quantities you want to return on an item by item basis. Then choose Post.

¡        PDC link by Web browser

To load reference documents in the PDC unit, follow the procedure for entering goods receipts. Select the required reference document and choose Load to PDC.

To process goods receipts that you entered using a PDC unit, find the file that you want to load using Search or enter the name directly. Use Get from PDC to load the data that is to be posted in SAP Retail Store. If errors occur, SAP Retail Store displays these in the screen for item entry.

¡        PDC link by RFC interfaces

Select the format type with which the data that is required for entering goods receipts should be formatted on the PDC unit and then choose Format Data.
You can also format reference documents individually. To do this, enter the required reference document number and choose Format Data.

To process goods receipts that you entered using a PDC unit, choose PDC Monitor.

¡        PDC monitor

In the PDC monitor, you can display transactions you entered with the PDC unit according to your Customizing settings. These might be goods receipts or return deliveries.

If the direct update function is activated in Customizing, the system only displays the PDC transactions that contain errors. If the release indicator is not activated in Customizing, the system only displays the PDC transactions that contain errors. You can do this using the item processing selection.

If direct update is not activated in Customizing, the system displays all PDC transactions. If there are several partial goods receipts in a reference document, they are displayed and updated cumulatively.

Automatic posting, with which all goods receipts are posted, is available. It is however controlled according to authorization.

Result

The goods receipt is entered and processed in the central SAP System for the store concerned.