Working with Frequently Used Texts (SAP Library

Working with Frequently Used Texts

Use

You can copy texts from various sources to create PO texts:

Standard texts

Certain standard texts are supplied with the system and can be assigned to a purchasing document in Customizing.
The content of some standard texts is predefined by your system administrator.
You can also create standard texts yourself and copy them into purchasing documents.

Master records
Database fields

Activities

Creating Standard Texts

You can create your own standard texts via Tools ® SAPscript ® Standard text.

Inserting Standard Texts

You can insert your standard text on the long text screen via Insert ® Text ® Standard.

For more information, refer to the Basis documentation under BC Word Processing with the SAPscript Editor: Including Texts.

You can display the print preview via Text ® Print ® Print preview.

Inserting Texts from the Master Record

There are three ways of linking texts from a master record with a purchasing document. The relevant settings are made for each text type in Customizing for Purchasing. The indicator in the status column shows the nature of the linkage.

Option	Indicator in status column
The text is copied: It is then independent of the text in the master record. Changes to the text in the material master record have no influence on the text in the document.	None
The text is displayed only: It cannot be adopted.	N
The text is offered for copying: It can be copied via Header or Item ® Texts ® Adopt text. (In requisitions: Goto ® Texts ® Adopt text.) Changes made in the master record will also be adopted in the document until such time as you copy the text.	^*

Inserting Texts from Database Fields

You can include the content of a database field at any point in the text on the long text screen. A value specific to the relevant document is displayed in the printed document.

Choose Insert ® Symbols ® Program symbols.

Choose DDIC fields.

Search for the relevant table/structure (in the case of PO items, this is EKPO) and then choose ENTER .

Choose the relevant table field.

Choose Text ® Print preview to see the print preview.