Document Store in the Content Management Repository 

Description

The BI documents for Metadata, Master Data and InfoProvider Data can be integrated into the portal-based KM in various ways:

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       1.      With the BI Document Repository Manager. The documents are physically stored on the BI server in the SKWF framework. The BI Document Repository Manager is available in the portal as of Release SAP NetWeaver '04.

       2.      With a migration of documents into a CM repository. In this case, the documents are physically stored in the portal. This allows the documents for master data and InfoProvider data to be assigned on a hierarchy-node level (as well as characteristic-value level).

       3.      With the BI Metadata Repository Manager. Unlike manually created documentation for metadata, the HTML-based documentation for BI metadata is still generated automatically from the Metadata Repository, as required. The BI Metadata Repository Manager is available in the portal as of Release SAP NetWeaver 2004 (SAP BW 3.5).

The migrated documents are not available in the BEx Analyzer. The documents that are stored in the BI system are available in the BEx Analyzer. After migration, the documents are available in the portal and can be edited in the portal using Web applications and KM iViews. The integration with KM means that all KM services are available for BI documents (such as text search, text mining, subscription, rating, personal documents, discussions).

For more information, see Working with Documents in Knowledge Management.

General Practices with Migration

When you migrate documents, they are stored in a special CM repository that is only used for BI documents. After migration, you should make sure that the documents are only changed in the BEx Web runtime (Java). Changes made to the migrated documents have no effect on the documents on the BI server; they are not visible in the BEx Web runtime (ABAP) or in the BEx Analyzer. Conversely, changes made to the documents on the server (for example, from the BEx Analyzer) have no immediate effects on the documents in the portal; they are not visible in the BEx Web runtime (Java). However, you can migrate the documents changed on the server to the portal again.

We thus recommend the following procedure:

●     Documents for master data and InfoProvider data

We recommend that you temporarily migrate the documents for master data and InfoProvider data to the portal into a CM repository especially configured for BI. A larger number of functions are then available. There is also a migration iView that can be started from the Implementation Guide (IMG). This iView reads the data on the BI server using the BI Document Repository Manager and copies it to the CM repository.

●     Documents for metadata

If the documents for metadata are to be automatically transported with the metadata, we recommend leaving them on the BI server. An automatic transport would not be possible if the documents were located in the portal. Documents for BI metadata can be distributed in the KM using ICE with the content exchange service (see Content Distribution), however, not in an integrated transport: In this case two “transports” would be necessary, one in the BI system and one in the KM.

For more information, see Migration of Documents into the CM Repository.