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Chronological order of data

The SAP system provides a wide range of options for data maintenance. For example, you can make changes that are valid in the future, and make any changes to objects that have their own history and whose activation data is not in chronological order. This can lead to problems when data is transferred to POS systems, because the individual segment groups in the POS interface are always transferred in full.

You could transfer, for example, on a Monday a price change that is valid for the following Monday. Then you make a change to the free-goods discount and it is transferred on Tuesday (and you only entered it in the system on Tuesday). This change is valid for the coming Friday. The POS system reacts in one of three ways:

To avoid the problems described above, POS outbound consistently sends data so the chronological order is retained. The deletion records are prepared in the IDoc for every article followed by the article changes in chronological order.

Time-dependent objects

Avoid multiple transfers:

m:n assignments in listing

You can assign several assortments to a store. A new store can also reference an assortment in an existing store.

Caution

If you create or delete a reference like this, then this would mean that all the articles would have to be initialized or deleted in the new store for POS outbound. As this procedure would take a very long time, the change message (program RWDPOSUP) in POS outbound does not respond to this type of change.

If you create a reference like this, start a new POS initialization (RWDPOSIN). The relevant application also clearly refers to this when you save a reference.

However, if you want to delete a reference, you should delete all the article data on the POS server in the store. Alternatively, you can use the direct request (RWDPOSAN), although you have to set the indicator "Delete selected data" as well as the indicator "Transfer material data". The system then prepares deletion records for all the articles in this store.

Set assignments

When set assignments are transferred, the period for managing the higher-level set article in the store is taken into account, but the period for managing the individual components is not. You should take this into account when you create the set, by ensuring that the period for managing the set components is the same as the period for managing the set article (when you create the period for managing the set article, this is automatically included). If it is not, it is possible that a store may receive sets whose components are not all assigned to the store. These set assignments cannot be used and would remain unused in the POS system.

If a period of management for a component is to be changed, you can extend it, but you should never shorten it.

Follow-on items

As is the case for sets, you can extend the period for managing a follow-on item, but you should never shorten it.

If an item is added to an existing bill of material list for a follow-on item, and the same follow-on item is also included in bills of material for other units of measure, the bills of material for these sales units are also transferred again.

Example

Article B-drink is sold in a number of different units of measure. Follow-on item bills of material exist for units of measure bottle, 6-pack and crate. The item bottle with deposit exists in the first two bills of material. The bill of material for crates contains only the item crate with deposit. If bottle with deposit were then added, the bills of material for the other two units of measure would be transferred again, because they also contain the item bottle with deposit.

To avoid this problem, you should always ensure that bills of material are created in full from the outset, so that you do not have to make subsequent additions.

Price changes for follow-on items

POS outbound reacts automatically to price changes, which means that the objects concerned are prepared again and transferred to the POS systems.

The only exception to this is price changes for empties articles. The system does not respond to this, as the analysis of the change pointers concerned would lead to a much longer runtime for the change message preparation.

However, empties prices are changed very rarely. When they are, you must reinitialize the article master data by means of a direct request.

Personnel data

The text for the Remarks field is only read by text ID 0001. If a text is to be transferred to the customer, the text must be maintained with ID 0001 for the sales area. In the standard system, this corresponds to the External sales reference.

 

 

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