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Function documentation Vendors: Data Retention Levels Locate the document in its SAP Library structure

Use

All article master records and purchasing info records, whose data is retained at a particular data retention level in the vendor master, can be affected by changes you make to the purchasing data at this data retention level.

Features

A data retention level in the vendor master is characterized by:

The initial values for purchasing organization, sub-range, and site are obtained from the article master record and/or purchasing info record. There are four possible data retention levels for a combination of vendor/purchasing organization:

  1. Purchasing organization / sub-range / site
  2. Purchasing organization / sub-range /
  3. Purchasing organization / / site
  4. Purchasing organization / /

Each article master and each purchasing info record is retained at one of the above data retention levels. Starting from the specific level, the system searches for a data retention level containing appropriate data. The system searches from one level to the next in the above sequence (the next-level principle) until it has either found a data retention level or it reaches the purchasing organization level.

As the system must contain a data retention level that is characterized by the purchasing organization alone, the next-level principle means that a concrete data retention level is always determined.

Example

The vendor master contains the following data retention levels:

Purchasing organization

Vendor sub-range

Site

 

Data retention level

0001

111111

BED1

ß

DR1

0001

111111

ß

DR2

0001

ß

DR3

 

 

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