Vendors: Copying Changes to Purchasing Data to Other Data Records 

Use

Purchasing data is stored in the vendor master. When you create articles in the article master and in the relevant purchasing info records, the system can propose purchasing data from the vendor master as default data. When you make changes to purchasing data in the vendor master, and if certain conditions are met, the system copies the changes to existing article master records and purchasing info records.

Prerequisites

The following factors determine whether values in fields in the article master or in purchasing info records are affected by your changes to vendor master data:

·        Your Customizing settings

¡        In Customizing for Basic Data Retail

In the General Control, Retail Master Data activity, you can specify the following:

§         Whether vendor master data is proposed when you create an article master record at site level

§         Whether changed vendor master data is copied to the relevant article master record at site level

¡        In Customizing for Business Partners

In the Define Account Groups and Field Selection for Vendors activity, you can specify whether changed vendor master data is to be:

§         Not copied to purchasing info records and article master records (standard setting)

§         Copied only to purchasing info records

§         Copied only to article master records

§         Copied to both purchasing info records and article master records

Your settings in Basic Data Retail for the copying of vendor master data to article master records take precedence over your settings in Business Partners.

Your settings in Basic Data Retail do not affect your settings in Business Partners for the copying of vendor master data to purchasing info records.

Setting in Customizing for Basic Data Retail	Setting in Customizing for Business Partners	Result
No copying of vendor master data	Copy only to article master records	Vendor master data is not copied to article master records
No copying of vendor master data	Copy to both purchasing info records and article master records	Vendor master data is copied to purchasing info records only

If you choose to have vendor master data proposed or copied to article master records, the system determines a source of supply from which the data is proposed or copied. If you do not want to work with default data, choose the setting Do not propose or copy material data from vendor master in Customizing for Basic Data Retail to increase system performance.

·        The data retention level at which you made the change in the vendor master, taking account of the “next-level principle”

See Vendors: Data Retention Levels

·        The records in which the fields changed in the vendor master appear (in the article master records only, in the purchasing info record only, or in both)

See Vendors: Default Purchasing Data

·        Special features when determining the relevant purchasing info. records

See Vendors: Determining the Relevant Purchasing Info Records

·        Special features when determining the relevant records of the article master

See Vendors: Determining the Relevant Article Master Records

·        Current blocks

If you choose the setting Copy to both purchasing info records and article master records in Customizing for Business Partners, an unsuccessful block on a purchasing info record prevents a change being made to an article master record which you have successfully blocked (if the field in which the change is made occurs in both records). This applies likewise to an unsuccessful block in the article master.

Because the automatic update of all changes can involve a very large amount of data, the process may take some time.