Work Breakdown Structure or Internal Order Distribution 

Use

To carry out actual postings in distributed systems for internal orders and work breakdown structures, you can distribute the master data and status information of internal orders and work breakdown structures to more than one system.

Integration

Functions in the Master System

All functions for internal orders and work breakdown structures are available. However, in the master system you cannot call up the corresponding line items from line item reports if the line items all come from one receiving system.

You create the internal orders or the work breakdown structures in the master system. When you save them, the R/3 System distributes them automatically to one or more receiving systems. Through the filter objects Controlling area and order type or project profile, you control whether, and in which system, the internal orders or work breakdown structures are to be distributed.

You can also send released internal orders and work breakdown structures at a later date.

Functions in the Receiving System

·        Master data and status information display
You can only make changes in the original master system. These changes are transferred to the receiving systems.

·        Postings from other R/3 components (such as, FI, MM)

·        Assessment

·        Distribution

·        Periodic reposting

·        Manual reposting (costs, revenues, line items)

·        Direct and indirect activity allocation

·        Reposting internal activity allocation

·        Accrual calculation

·        Settlement debits

·        Line item reports

Restrictions with Distributing Internal Orders and Work Breakdown Structures

·        WBS elements cannot be distributed individually. Only complete work breakdown structures are distributed.

·        If a WBS element is assigned to an internal order, the system does not automatically distribute this WBS element to the receiving system. This means that the assignment of the WBS element to the internal order is not known in the receiving system.

If required, you can distribute the work breakdown structure first to the receiving system and then later on distribute the internal order.

·        If you settle activities of cost centers that do not exist in the master system, you can only settle the internal order or work breakdown structure using settlement type FUL.

The following business transactions are not possible in the receiving system:

·        Planning of internal orders, costs, and appointments on work breakdown structures

·        Budgeting and availability control

·        Commitment postings

·        Overhead costing

·        Settlement of internal orders and WBS elements

·        Assignments of orders and networks to the work breakdown structure

If you set the deletion indicator in the master system for an internal order or a work breakdown structure and this change was adopted in the receiving system, the R/3 System also deletes the given internal order or work breakdown structure in the receiving system. To ensure that in the receiving system you cannot make postings to deleted objects, you should choose a time period corresponding to the setting of the deletion flag and the setting of the deletion indicator (for example, for internal orders by setting residence time 1). You must make sure that the Deletion flag status has been adopted in all receiving systems before you set the deletion indicator in the master system.

Data Flow

The data flow between distributed systems is identical for internal orders and work breakdown structures.  This is described using the example of an internal order:

If you create or change internal order 10001 in system 1, it is automatically distributed to the receiving systems (in this case: system 2, system 3) and created or changed there using the same order number. System 1 is the master system of internal order 10001.

·        Postings made in the master system are only available in the master system (CO document 10101 in this case).

·        Postings made in other receiving system (in this case, system 3) are sent via ALE to the master system. They are available in the both the receiving system and in the master system (in this case, CO doc. 30001 from system 3 is given its own number CO doc. 10102 in the master system).

Prerequisites

Whenever possible, you should carry out all cross-system Customizing settings in one system.

·        The organizational units (e.g. controlling area, company code) are defined identically in the master system and the receiving systems.

·        The order type or the project profile is defined identically in the master system and in the receiving systems.

·        The status selection profiles are defined identically in the master system and in the receiving system.

·        For internal orders: The number ranges are defined separately in the master system and in the receiving system. This is because a distributed internal order in the receiving system is given the same number as in the master system.

For work breakdown structures: The project edit screens are defined identically in the master system and in the receiving systems. In the receiving systems you should include a lock indicator for the project edit screens, so that these project numbers cannot be used for new projects.

Activities

Choose Cross-Application Components ® Distribution (ALE) ® Model and Implement Business Processes ® Configure Pre-Defined ALE Business Processes  ® Financial Accounting ® Set-Up Internal Order Distribution or Set-Up Project Structure Plan Distribution, in customizing.

Use the following objects: 

Business object	Work Breakdown Structure	Internal Order
Distribution method	SaveReplica	SaveReplica
Message type		INTERNAL_ORDER

 

To send internal orders and work breakdown structures at a later time, choose Tools ® Business Framework ® ALE ® Master Data  ® Financial Accounting ® Internal Order or Project ® Send.

 

For more information about ALE see the SAP Library under Basis ® Middleware ® ALE Introduction and Administration.