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Procedure documentationAdding Workspaces to the Navigation Hierarchy Locate this document in the navigation structure

 

You can add workspaces to the navigation hierarchy. However, a workspace cannot be added as an entry-point, only as a second level entry (or lower) in the top level navigation of the portal.

To add a workspace to the navigation hierarchy, you add it as a reference using the External Connector property of the relevant parent in a role. You can add both personal workspaces and shared workspaces.

You can determine the display position of the workspace within the navigation hierarchy. This is done using a sort priority value, between 0 and 100. The smaller the value, the earlier the workspace is displayed in the top level navigation, or the higher it is displayed in detailed navigation. The more often a node is used, the smaller its sort priority value should be. You can use decimal points to ensure that workspaces are displayed next to each other. For example, 1.1 and 1.2. When a number of workspaces have the same value, they are sorted alphabetically.

Note Note

Only users with access to the workspace will see the entry in the navigation hierarchy. For example, in a restricted workspace, only members, managers, and owners will see the workspace in the navigation hierarchy.

End of the note.

Prerequisites

You are assigned the portal Content Admin role.

Procedure

To add workspaces to the navigation hierarchy:

  1. Open the role to which to add the workspace.

  2. Select the object (such as folder, role, or workset) under which you want your workspace to appear, and in the context menu choose Properties.

  3. Locate the External Connector property and specify the value: <connectorPrefix>://<key>:sortPriority=<number>, where sortPriority is optional.

    • connectorPrefix: workspaces

    • key: List one or more workspaces, using a semi colon as a separator.

      For a personal workspace, you use personal.

      For a shared workspace, you use the workspace atomic ID.

      Note Note

      The workspace ID can be taken from the workspace settings. For more information, see Creating and Configuring a Shared Workspace.

      End of the note.

      Examples:

      workspaces://personal

      workspaces://myCompany;myDept;personal:sortPriority=1;myDemo

      workspaces://myCompany:sortPriority=3;myDept:sortPriority=2;personal:sortPriority=1;myDemo