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Procedure documentationMarking Rooms for Archiving Manually Locate this document in the navigation structure

 

You can use the Room Archiving iView to filter for rooms in status Allowed for archiving, and Rejected and mark the required rooms for archiving manually.

Prerequisites

  • You have Content Admin portal role assigned to your user.

  • The inbox service is active.

  • The notificator service is active.

Procedure

  1. In the portal, navigate to   Content Administration   Collaboration Content   Room Archiving  .

  2. Specify the required filter criteria, and then choose Filter.

    The system displays a list with the rooms that match the specified filter criteria.

    Note Note

    If you have specified Not Defined for the Frequency filter parameter, the system does not take into consideration the values specified for the Period and Limit parameters when performing the search.

    End of the note.

  3. In the list of rooms, select the rooms that you want to mark for archiving.

  4. Optional: To configure the system to send notification to the room owner, select Send Notification.

    Note Note

    In case the archiving approval process is activated, this setting is ignored and notifications are sent automatically.

    End of the note.

  5. Optional: Customize the retention period.

    To customize the retention period for the selected rooms, enter the required period in years in the Retention Period parameter field.

    Note Note

    In case the value is zero or not specified, the system-defined retention period is used.

    End of the note.

  6. Choose Mark for Archiving.

Result

Depending on the archiving scenario implemented, the system sets the archiving status of the selected collaboration rooms as follows:

  • In the case of an archiving scenario with centralized governance (without approval process), the system sets the archiving status of the selected collaboration rooms to Marked for archiving.

  • In the case of an archiving scenario with decentralized governance, the system sets the archiving status of the selected collaboration rooms to Waiting for approval.