Checking the Data Consistency of Rooms and Room Content (SAP Library

Checking the Data Consistency of Rooms and Room Content

Use

You should check the data consistency of rooms regularly (for example, after every update). A report is provided for finding and correcting data inconsistencies.

Causes of Inconsistencies

● For the availability of rooms (ability to enter rooms):

○ Missing user groups for the room containing the members

○ Missing room roles

○ Missing properties for the user group of the room or room roles

● For searching for rooms in the room directory and room administration:

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○ Missing room properties for rooms from previous releases

○ Changes in routine operation (for example, changing the name of the room owner)

● For searching for discussion posts in a room or across rooms:

○ Missing room ID for discussion groups or posts from previous releases

Checks and Automatic Clean-Up

Checked Object	Check Scope	Clean-Up if Errors Occur
Rooms	Existence of a user group for the room	Creation of the user group with the owner of the room as a member (the owner must then invite all other room members to the room again)
	Existence of room roles	Creation of room roles (roles must be reassigned to room members manually)
	Completeness of properties for roles and for the user group of the room	Creation of properties
	Presence of the Room Owner Name property	Creation of the property
	Does the value of the Room Owner Name property match the room owner ID?	Update of name of room owner stored in the properties of the room
	Presence of the Locked and Hidden properties In previous releases, these properties were only created for locked or hidden rooms.	Creation of the properties with the value false
Discussion groups and posts	Presence of the Room ID property	Creation of the property

Procedure

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1. In the portal, choose Content Administration → KM Content.

2. In the detailed navigation, choose Toolbox → Reports.

3. Choose (Content Administration →) Consistency Checks.

4. In the Room Consistency report, choose the type of execution:

○ To start the Room Consistency report immediately, choose Start in the report menu.

○ To schedule the report to run repeatedly, choose Schedule in the report menu.

5. Enter the name of the execution.

6. Only for repeated execution: Define and activate the schedule.

7. Choose the commands required:

○ To check and correct the properties of rooms, select Update Rooms.

○ To check and correct the main group of the room and the group of the room roles, choose Update Group Objects.

○ To check and correct the properties of discussion groups and posts, select Update Discussions.

8. For immediate execution, choose Start or save your settings for report execution according to the schedule.

Result

The system runs the report according to the settings.

To display the results lists for the individual report runs, click the report icon or the report name. You can call up each results list and restart the report if necessary.