Prerequisites

Description

General

In the system configuration (System Administration portal role required), you have configured the following objects (path: System Administration → System Configuration → Knowledge Management → Content Management → Global Services → User Photo):

·        Photo Types
You can differentiate the specifications and checks for photographs by photo type. Default values: NORMAL and PREVIEW

·        File Size Check
Checks the maximum size of the graphics file; default value 10 Kilobyte for the photo types NORMAL and PREVIEW

·        Format Check
Checks the size (H x W) and resolution (bits per pixel) for graphics files of type JPEG.
Default values for the photo types NORMAL and PREVIEW:

¡        Depth: 24 bits per pixel

¡        Height: 130 pixels

¡        Width: 100 pixels

Special (for mass upload of photographs)

·        The Content Administration portal role is assigned to your user.

·        When saving the graphics files, you have heeded the following basic principles:

¡        User ID = name of the graphics file

¡        No umlauts in the file name

¡        File type: JPEG (JPG)

¡        Photograph size, resolution, and maximum file size conform to the configuration of the format check (see above)

¡        Storage location: Network directory in your company (if necessary, with subdirectories)

·        If the graphics files already have names that differ to the specifications above, you have created a mapping file that corresponds to the following specification:

¡        Name of the mapping file: mapping.properties

¡        Storage location: same directory are the graphics files

¡        Format: Text file

¡        Character format: ANSI (ISO 8859-1)

The system translates ANSI into Unicode automatically.
For special character sets (for example, Japanese), you must encode each character as an escape sequence.

¡        In the mapping file, you have stored an entry with the following syntax for each file name that does not match the specifications:
<User ID>=<Name of the graphics file without the file extension>

Function

Description

Individual Photograph Maintenance

To upload photographs to the system, proceed as follows:

·        Use the search function to identify the user.

·        In the respective directory, find the corresponding graphics file.

·        Optional: As soon as you have selected the graphics file, launch the preview. You can upload and display more than one photograph one after another.

·        Save the photograph.

In addition, you can delete photographs that are no longer needed.

Mass Upload of Photographs

·        Create a job with the following information:

¡        Task Name (job name)

¡        Upload Folder (path and name of the network directory)

¡        Option Include Subfolders (upload takes into account the graphics files in subordinate directories)

¡        Photo Type (photo type, for which the specifications are checked; possible default entries: NORMAL or PREVIEW)

¡        Apply Checks (upload with the defined checks. Optional, because the checks affect performance)

¡        Use Mapping (upload takes into account the entries in the mapping file)

·        Save the job.

·        To start the job, click the corresponding button (Run Task).

You can delete the job and enter it again.