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Use

In addition to scheduled archiving and deleting of instances, you can start an archiving or deleting operation for selected process instances instantly. This is a step-by-step process in which you can specify the type of operation and the age of the process instances to be processed. You can use already specified settings, or define your own.

Prerequisites
  • You have the appropriate rights to use the Administration workset.

    More information: Setting Up Portal Roles

  • You have configured the XML Data Archiving environment for Java applications.
Procedure

To start the archiving and deleting wizard, open the Administration workset and choose Archiving and Deleting  →   Start Archiving from the contextual panel.

Note  

In the procedures that follow, choose:

  • Previous, if you need to go back to the previous step and modify your settings
  • Next, if you want to continue to the next step and specify further options
  • Execute, if you want to start archiving and deleting with the current settings

Archiving and Deleting by Predefined Process Template Settings

  1. Under Start immediately archiving or deleting of completed process instances by, selectPredefined process template settings and choose Next.
  2. In the list on the screen you can see all process instances that qualify for archiving or deleting based on the settings made inArchiving and Deleting → Maintain Process Templates.
  3. To filter records based on their completion status, you can:
    1. Set one or more of the following indicators:
      • Display Completed
      • Display Erroneous
      • Display Terminated
    2. Choose Filter.
  4. To remove process instances from the list, select an instance and choose Remove.
  5. To add process instances to the list, choose Add to browse for available instances.
  6. Choose Execute.
  7. The system notifies you for any instances that cannot be processed.
  8. You can repeat the wizard by choosing Start Over.

Archiving and Deleting Ignoring Assigned Settings

  1. Under Start immediately archiving or deleting of completed process instances by, select Ignoring assigned settings and chooseNext.
  2. Select the type of operation you want to perform (Archive or Delete)
  3. Assemble a list of process instances by selecting:
    • All - to view all process instances available
    • Completed Before - enter a date to view all process instances completed before it
  4. Choose Next.
  5. To filter instances, select the templates to which they belong:
    • All - all process templates
    • Select -  browse for process templates in a list of all available templates in your system
  6. Choose Next.
  7. You can filter instances as described in step 3 of the previous section.
  8. From the available instances list, add process instances for archiving or deleting by choosing Add. You can also remove instances with Remove.
  9. Continue with step 6 of the previous section.
Result

You have now allocated for archiving or deleting a set of process instances. To monitor the status of the operation, go to Monitoring Archiving and Deleting Jobs or use the GP Monitor tool in SAP NetWeaver Administrator.

If you want to schedule regular archiving and deleting of instances, see Configuring Scheduled Archiving and Deleting .