Shared Folder
Shared Folder
Definition
Folder that is stored in shared folders, that is, the folder is subordinated to the folder Shared folders either directly or via several levels. A shared folder is group-specific or client-specific: either all users within one client or a defined group of users are able to access the folder.Use
Shared folders allow more than one user to access the same document. Authorizations for displaying and editing documents can be entered for each folder.
In addition, an expiration time for documents in this folder can also be specified. If the specified number of days is exceeded, the document is deleted automatically.
If there are a large number of shared folders in one client, the structure may become unclear to users. To avoid unnecessary searches and navigation tasks, individual users can create their own views for shared folders. To do this, you can
subscribe to the folders that interest you, so that only those folders are displayed when you access shared folders.Structure
The owner of a shared folder can assign various access authorizations to users. Shared folders can be divided into:
Each user with the required access authorization in the relevant client can access client folders. In addition, users can be assigned different access authorizations.
Only users with the required authorization can access group folders.
The personnel department releases information about the company’s social benefits in a client folder, so that all employees can be informed of the benefits. A project team creates a group folder to make project-relevant information available to all project team members.