Administration of Generic Object Services 

Use

The generic object services are offered by various components. Settings must be made in these components before the relevant object services are made available to users. Here you receive an overview of these settings. Extensive information can be found in the documentation on the individual components.

Prerequisites

To be able to perform the settings, you must have the authorizations contained in the roles SAP_BC_SRV_GBT, SAP_BC_BMT_WFM_ADMIN and SAP_BC_SRV_ARL_ADMIN.

Activities

Authorizations

The roles SAP_BC_SRV_USER and SAP_BC_SRV_ARL_USER must be assigned to the users of generic object services (transaction SU01).

For more information on roles see Users and Roles (BC-CCM-USR).

The authorizations for the generic object services are independent of the authorizations for the business objects. Users can also use the object services for the objects for which they have no change authorization. The object is not changed by the object services.

All users have display authorization for shared attachments and notes. Only the user that created the attachment or note has the authorization to make changes.

Only the user that created a private note has the authorization to display it or to change it.

Display and change authorizations for sent documents depend on the sensitivity of the messages. All users can display the complete list of sent objects for an object. Details (for example, contents and recipient list) of a document that is confidential may only be viewed by the sender and recipients. On the other hand, all users can access document marked as standard or functional.

ArchiveLink

For the functions Store Business Document and Enter Barcode, an optical archive must be connected to the SAP system. For more information on the settings required in the SAP system, see the Implementation Guide (IMG) documentation under Application Server ® Basis Services ® ArchiveLink ® Basic Customizing:

The graphic shows the connection between object type, document type and document class. The transactions used to maintain the connections between these units is also shown.

You must additionally activate storage with barcodes for all object types used for the function bar code entry (IMG activity Active bar code storing, transaction OAC5).

The graphic shows late automatic storage with bar code recognition.

For more information see ArchiveLink.

Business Workplace

Sending is carried out internally using the Business Workplace. Messages are created that contain a link to the object as an attachment. By double-clicking on the attachment, the users can call the default method of the object. This is normally the display method.

For more information, see Administration of Send, Folder and Office Functions.

SAPconnect

To send to external recipients, the communication environment must be created and configured.

For more information, see SAPconnect (BC-SRV-COM). An overview of the necessary settings can be found there in External Sending in the SAP system.

A URL can be converted from the business objects sent from the SAP system, using which, external recipients can access objects. The prerequisite for this is that an SAP Internet Transaction Server (ITS) with the package for the SAP GUI for HTML (webgui.car) has been configured.

SAP Business Workflow

For the function Start workflow, the workflows are offered to the users who fulfill the following conditions:

●      The user must have the authorization to start the relevant workflow.

●      The workflow is only allowed to have the current object as an obligatory import parameter.

Tasks that can be executed in the dialog are not included.

For more information, see SAP Business Workflow (BC-BMT-WFM) in Workflow System Administration and in Starting Manual Workflows in the section Starting Workflows with Object Reference.

Archive system

For the function Archived Workflows the archive must be connected to the SAP system and configured in the SAP system.

Searching in the archive is easier for the user if the Archive Information System is configured. You must make the following settings:

●      Activate the archive info structure SAP_BO_2_WI_001 (from the central archiving transaction SARA by choosing Infosystem ® Customizing)

●      Create the archive infostructure SAP_BO_2_WI_001 (by choosing Infosystem ® Status).

For more information, see CA Application Data Archiving in the section Archiving Work Items (BC-BMT-WFM).

My Objects

For the function Object subscribe / terminate, you can set the events that the subscribers should be informed of for each object type. As standard, the subscribers are informed of the events CHANGED and DELETED for all object types. 

For the function Edit my objects (favorites), you can configure standard folders that you can then assign users using their roles.

For more information, see Setting Events for Subscribed Objects  and Setting Standard Folders for My Objects .

SAPphone

So that users can use the telephony functions in the SAP system, the telephony integration must be created and activated.

You will find more information in SAPphone (BC-SRV-COM) in the section Setting Up Telephone Integration.