The purpose of down payment and vendor clearing is to clear vendor invoice items (including credits) against the down payments of an FMS Case. The batch report /PSFMS/DL_CLEARING needs to be scheduled for down payment and vendor clearing.

FMS invoices are created during Delivery List processing. The clearing process uses the Invoice logs that have been previously created by the Delivery List invoicing report /PSFMS/DLI_PROCESSING. The logs are used to identify all invoices for a given FMS Case. Invoices that are not yet cleared are cleared using the standard FI Vendor clearing transaction (F-44).

In most cases, the invoices are cleared against down payments of the FMS Case. In the event that the open invoices have a net credit balance, however, the invoices are cleared against previously posted partial clearing documents. This could happen if the invoices in the previous program run were cleared and this current program run had less invoices than credit memos. The invoices are cleared against previously posted partial clearing documents.

When multiple open down payments exist for a case, the program will select the down payments to clear based on amount: the smallest down payments are selected for clearing first. If partial clearing is required, the smaller down payments are fully cleared and the largest down payment is selected for the partial clearing.

If errors are found during the clearing process, the related invoice records are marked as errors for worklist processing. Possible causes of errors include:

The failure of the clearing process for each FMS Case is recorded using worklist entries.