Creating Bank Statements 

Use

You can create one or more bank statements, You can either trigger the bank statement output immediately, or create correspondence requests for bank statements and then output them later.

A single bank statement is created in addition to those created in the mass run. The due date of the periodic bank statements is not changed by this.

Prerequisites

The following prerequisites must be fulfilled before a bank statement can be created:

·        The account has the contract status Active, Used

·        The account is live

·        The Bank Statement feature exists for the account and is not locked

·        The bank statement agreement you want exists and is active.

Procedure

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       1.      On the SAP Easy Access screen, choose Account Management ® Account ® Bank Statement  ® Create Bank Statement.

       2.      Specify the required posting date and the data required for identifying the account. By specifying the posting date, you define the posting date up until which turnovers are shown on the bank statement.

The selection date (posting date) entered must be on or after the posting date entered for the last bank statement of the corresponding bank statement agreement(s). It must also be on or before the current posting date of the payment transaction for the bank posting area to which the account belongs.

You can view the posting date of the last bank statement in the same agreement in the selection help under the number of the corresponding bank statement agreement.

To find out the current posting date of the payment transaction, enter the account identification data and choose Continue. The system displays the date in the Selection Date field.

       3.      Enter the control parameters: Define the agreements of the account contract for which you want a bank statement created.

You have three options for this:

¡        Enter the number of a specific bank statement agreement if you only want to create a bank statement for this agreement from the chosen account identification.

¡        Set the All Agreements indicator to generate a bank statement for each bank statement agreement from the selected account identification.

¡        Do not enter an agreement number or activate the All Agreements indicator if you only want to create a bank statement for the bank statement agreement that has the Bank Statement Printer indicator set on the Bank Statement tab page of the corresponding account.

Set the Simulation indicator to create a bank statement without its data being written to the database as in the update run (data could be, for example, the counter reading for created bank statements). In this case the system does not increase the counter for created bank statements, which enables you to output the same data again in an update run.

Set the Bank Statement Without Turnovers indicator to create bank statements, even if there are no turnovers. If you set this indicator, you overwrite the setting entered in the field of the same name on the Bank Statement tab page.

       4.      Enter the print parameters:

You use the Trigger Print Immediately indicator to specify that the generated correspondence request is immediately processed further by the Print Workbench.

By specifying the Date ID and Identification, you can provide the correspondence request with attributes so that specific correspondence requests from the Print Workbench can be processed at a later time. The date you enter in the Date ID field specifies the time at which the program flow is planned. You can also enter an additional identification characteristic of the creation run in the Identification field. This differentiates between program runs with the same run date. To start a correspondence print job, execute the transaction under Account Management ® Periodic Tasks ® Correspondence ® Start Correspondence Print from the SAP Easy Access screen. For more information on the Print Workbench and the options of direct printing and delayed printing, see Print Workbench in the SAP Library.

To change the print parameters, choose the Print Parameters button. Enter any changes that differ from the default settings (to redirect the bank statements to a different printer, for example). The system then displays the Print Parameters field as ‘activated’ in the Print Parameters frame, rather than as ‘ready for input’.

If you do not choose the button, the system displays the field in deactivated form, and not ready for input.

       5.      Choose Execute.

Result

The system creates one or more correspondence requests for the specified account agreement. If you have set the Trigger Print Immediately indicator, correspondence is created immediately.

Example

A customer requires a bank statement for his X account, agreement 2, at the counter.