Defining Settings for Exceptions 

Use

The Reporting Agent allows you to check exceptions in the background. If the threshold value for an exception is exceeded or not reached, the system triggers the follow-up action that you specify. The following follow-up actions are available:

·         Send Message

·         Add Entry to Alert Monitor

·         Export

Prerequisites

In the BEx Query Designer, you have defined a query containing at least one exception.

For more information, see Defining Exceptions.

Procedure

...

       1.      Choose the REPORTING_AGENT transaction code.

       2.      Select Exception Reporting and choose Execute.

       3.      Navigate to the required query in the left-hand Reporting Agent Settings tree.

       4.      You have the following options for creating a new setting:

-         Choose New Setting from the context menu.

-         Choose  Create New Setting.

The New Reporting Agent Setting screen appears.

 

To copy a setting, choose Maintain from the context menu of the setting. The Change Reporting Agent Setting screen appears. Choose  Copy. The New Reporting Agent Setting screen appears.

       5.      Enter a technical name and a description.

The following information is displayed on the General tab page:

-         The functional area for the setting is Exception Reporting & Alerting. 

-         Information about the query for which you are creating a setting is shown under the Query group header (description, technical name, InfoProvider).

-         After the setting has been saved for the first time, the system displays details of the last person who changed the setting and the time this change was made, under the Last Changed On/By group header.

-         Under the Setting is Used in Packages group header, the system displays information about the packages in which the setting is used, and how they are scheduled. This information can only be displayed if you have defined the setting and assigned one or more scheduling packages to it.

       6.      To set parameters, choose Tab Page: Parameters.

a.       From the   Exceptions node in the Available Objects tree structure, choose the exception that you want to process in the background, and use the Drag&Drop function to assign this exception to the Exceptions node in the Selected Objects tree structure.

b.      For the exception that you have transferred, choose the intervals or threshold values that you want to check in the background and use the Drag&Drop function to position them under the selected exception.

c.       Assign a follow-up action to the intervals or threshold values that you have selected. Drag the follow-up action that you want to use from the  Follow-Up Actions node and drop it below the corresponding interval.

When you double-click on the assigned follow-up action, the Properties of the Follow Up Action screen area appears. Make the settings that are available for the type of follow-up action that you have chosen.

For more information, see

Editing a Follow-Up Action: Send Message

Editing a Follow-Up Action: Alert Monitor Entry

Editing a Follow-Up Action: Export

d.       From the   Characteristics node in the Available Objects tree structure, choose the  characteristics that you want to check in the background and use the Drag&Drop function to assign them to the  Drilldown Characteristics node in the Selected Objects tree structure.

Note: The order of characteristics is important here, since an exception always occurs in a specific cell context.

       7.      Choose Activate.

Result

Once you have defined the Reporting Agent setting, you can assign it to a scheduling package for background processing.

For more information, see Processing a Scheduling Package.