Postings on the FI General Ledger 

Below are some simple examples of various situations that arise during the transfer to the FI general ledger. Only single payment items or FI postings for single accounts managed in Account Management (FS-AM) are shown for illustration purposes. In FI, totals of postings for a general ledger group are usually posted.

Accounts managed in Account Management are called AM accounts in these examples.

To clarify the posting logic, T-accounts are used. A posting listed on a T-account corresponds to the generation or update of a posting total in Account Management.

Posting a bank transfer

It is assumed that a transfer from an AM checking account is made to an account at the main clearing bank in Germany (land central bank = LCB). The offsetting posting to the LCB account is normally made in a total with all other payments. Assuming that the AM checking account has the general ledger group “Company Customer” and the LCB account belongs to the “Bank Customer” general ledger group. Alternatively, the LCB account can form its own general ledger group that is posted directly to a general ledger account LCB (without clearing account and dividing payables/receivables). For balance sheet preparation it is assumed that the balance of the accounts is zero before this posting:

Account Management:

AM checking account				AM bank account LCB
(1)	1,000.00 D				1,000.00 C	(2)

FI general ledger:

					90302000 (clearing payment transactions)
					(2)	1,000.00	1,000.00	(1)

 

10401100 (receivables - corporate customer)					20401100 (payables - corporate customer)
(1)	1,000.00

 

10301100 (receivables - bank customers)					20301100 (payables - bank customers)
							1,000.00	(2)

(1)     Posting of the payment item to the AM checking account

(2)     Posting of the payment item to the AM bank account LCB

Balance status change

Now it is assumed that after the above described posting, there is a credit to the AM checking account on the next posting day that leads to a balance status change (minus to plus).

Account Management:

AM checking account				AM bank account LCB
(1)	1,000.00 D				1,000.00 C	(2)
(3)	2,500.00C <0}				2,500.00D <0}	(4)

FI general ledger:

					90302000 (clearing payment transactions)
					(2)	1,000.00	1,000.00	(1)
					(3)	2,500.00	2,500.00	(4)

 

10401100 (receivables - corporate customers)					20401100 (payables - corporate customers)
(1)	1,000.00
							2,500.00	(3)
		1,000.00	(5)		(5)	1,000.00

 

10301100 (receivables - bank customers)					20301100 (payables - bank customers)
							1,000.00	(2)
(4)	2,500.00
		1,000.00	(6)		(6)	1,000.00

(1)     Posting of the payment item to the AM checking account (from bank transfer on                 previous day - see above)

(2)     Posting of the payment item to the AM bank account LCB (from bank transfer on                previous day - see above)

(3)     Posting of the payment item to the AM checking account

(4)     Posting of the payment item to the AM bank account LCB

(5)     Balance status change: Transfer posting daily balances corporate customers

(6)     Balance status change: Transfer posting daily balances bank customers

Posting a charge

Unlike for payments in Account Management, there is a one-sided posting for a charge, which is not offset by another amount. For balance sheet preparation the amount is handled together with other postings on the AM account as in the previous example.

Account Management:

AM checking account
(1)	20.00 D

FI general ledger:

10401100 (rec. corporate customers)					50101200 (charges income)
(1)	20,00						20.00	(1)

(1)     Posting of the payment item to the AM checking account

Posting and Postprocessing

An amount of 2,500.00 from payments is posted to an AM checking account. In addition, there is an amount of 1,000.00 open from payments in postprocessing, identified by ‘[ ]‘. To keep things simple, the offsetting postings to a bank account LCB (or another AM account) are not listed.

Account Management:

AM checking account
(1)	2,500.00 C
(2)	[1,000.00 D]

FI general ledger:

					90302000 (clearing payment transactions)
					(1)	2,500.00
							1,000.00	(2)

 

10401100 (receivables - corporate customers)					20401100 (payables - corporate customers)
							2,500.00	(1)

 

10601100 (receivables - postprocessing)					20601100 (payables - postprocessing)
(2)	1,000.00

(1)     Posting of the payment item to the AM checking account

(2)     New payment item in postprocessing to the AM checking account