Creating Payment Orders 

Use

You can create both individual payment orders and collective payment orders. For more information about the different payment order types, see the Payment Order section of the SAP Library.

Prerequisites

·        If you wish to create a collective payment order, you must first have set the Several Recipients Permitted indicator in the Customizing settings for the respective transaction type.

·        You must have created the media/payment methods that are available to you when you create a payment order in the Customizing for Account Management (FS-AM) by choosing Item Management ® Basic Functions® Maintain Media/Payment Methods..

·        You must have created the transaction types that are available to you when you create a payment order in the Customizing for Account Management (FS-AM) by choosing Item Management ® Basic Functions® Transaction Types and Transaction Type Groups ®Maintain and Assign Transaction Types for Payment Items for the dialog entry of payment orders.

·        Additionally, if you choose Item Management ® Basic Functions ® Set Default Values in the Account Management (FS-AM) Customizing settings, you can define which medium, payment method and transaction type you want preset by the system.

·        You define the offsetting transaction types with which the recipient items can be posted in the Customizing for Account Management (FS-AM) by choosing Order Management ® Payment Order ® Assign Offsetting Transaction Types to Transaction Type. Here you can assign one or more offsetting transaction types to each transaction type. If you have only assigned one offsetting transaction type to a transaction type, the system proposes this one as the default when you create a corresponding payment order. If you have assigned multiple offsetting transaction types, the system offers you a list to choose from.

·        You have defined the data for identifying the account of the ordering party in the Customizing settings. To do this, in the Implementation Guide choose Contract Management ® Account ® Account Number ® External Account Identification.

·        Before the system can automatically check the check digit of the account number(s) entered, you must have made the corresponding Customizing settings for the check digit procedure in the  Account Management (FS-AM) Implementation Guide by choosing Contract Management ® Account ® Account Number ® Check Digit Calculation Methods.

·        You have stored the account of the ordering party in the Account Management (FS-AM) system.

·        You have stored all the recipient banks in the Bank Directory. If you have made the country-specific settings in Customizing by choosing SAP NetWeaver  ® General Settings ® Set Countries ® Set Country-Specific Checks, the system also checks whether the bank key you have entered corresponds to the country-specific norms regarding the length of the bank key.

Procedure

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       1.      From the SAP Easy Access screen, choose Account Management ® Payment Transaction Orders ® Payment Order ® Create Payment Order.

       2.      Choose the transaction type for the ordering party.

If you choose a transaction type that permits the entering of a collective payment order, the Create Payment Order screen is enhanced on the interface by additional rows, enabling you to enter several recipient items. All recipient items are displayed in the same currency. The total of the individual items must equal the amount that you specified as the posting amount, or that the system calculated from the individual recipient items. The Account Management (FS-AM) system checks the total of all items as soon as you save your entries, trigger a check, or select a different tab page. If you wish the system to calculate the total amount automatically, you do not have to make any Customizing settings. However, if you wish to enter the total amount of each collective payment order manually, you must have set the Amount Details Required indicator in the Customizing for Account Management (FS-AM) by choosing Basic Settings ® Organization ® Define Payment Transaction Areas.

       3.      Enter the required account identification data for the ordering party.

       4.      Choose the medium by which the order came to your bank and the payment method you want to use to execute the payment transaction.

       5.      Specify the posting amount.

       6.      Enter the recipient data. As soon as you start processing, the system automatically checks the check digit of the account number(s) entered here. If you wish to deactivate the check digit procedure, set the Deactivate Check Digit Calculation (Deact.CDC)  indicator.

If you select a payment method that you have labeled as Payment Form Payment Method in IMG activity Maintain Media / Payment Method, you must specify the address data of a bank check recipient instead of the account identification. Do this by choosing one of the three following options:

¡        Choose the Correspondence Recipient indicator to identify the correspondence recipient of the account as recipient of the bank check.

¡        Specify the number of the business partner who you want to receive the bank check.

¡        Choose the To Different Address pushbutton and specify the address of the recipient.

Payment transaction operation: Bank transfer

The ordering party item (first item of the payment order) of the bank transfer is posted with transaction type Bank Transfer and the recipient item with transaction type Credit Bank Transfer.

Payment transaction operation: Check deposit

The recipient item is posted with transaction type Check Deposit. For the ordering party item, you can choose transaction types EUR Bearer Check or EUR Order Check, for example.

If you wish to create a confirmation of execution for the customer, you have to activate the Confirmation of Execution checkbox in the Ordering Party area. This field can have been pre-activated in the Customizing for Account Management (FS-AM) by choosing Order Management ® Payment Order ® Assign Offsetting Transaction Types to Transaction Types so that a confirmation of execution is created automatically.

If you wish to enter a confirmation of execution without charges, activate the checkbox with the same name on the Ordering Party Details tab page. This is only ready for input if the Confirmation of Execution checkbox is activated as well. This setting must have been made generally for all payment orders in the Account Management (FS-AM) Implementation Guide under Order Management ® Payment Order ® Assign Offsetting Transaction Types to Transaction Types. Here you can also set a general activation of the field as a default that cannot be changed. However, you can also specify the corresponding details on the Detail Ordering Party tab page without the Customizing setting, provided they are only to be valid for the payment order in question.

When entering the payment order, you can specify additional information on the following tab pages:

¡        Overview

In the Recipient area, by selecting the Additional Fields pushbutton you can show additional fields, if this is set accordingly in the Customizing settings. You can then enter information on payment recipients / ordering parties in these fields, in addition to the data you have to enter for the account identification.

You can find the relevant Customizing setting by choosing Order Management  ® Payment Order  ® Create Fields for Additional Information. There you can define whether these fields are provided and whether they contain default values that you can overwrite.

However, this only applies to accounts that are not managed in the Account Management (FS-AM) system. The system displays or hides the fields automatically, depending on the payment method.

If the account identification fields do not contain the following information, you can enter it in the additional fields:

-         IBAN

-         Currency

-         Other differentiation characteristic

¡        Ordering Party Details

On this tab page you can specify information about the posting operation and payment notes, as well as the value date.

The respective settings for the ordering party transaction type govern whether and how much additional information you have to enter on the Ordering Party Details tab page. You must have maintained the transaction types accordingly in the Customizing for Account Management (FS-AM) by choosing Item Management ® Basic Functions ® Transaction Types and Transaction Type Groups ® Maintain and Assign Transaction Types for Payment Items.

 

In the Additional Information area, you can also enter additional information about the ordering party in up to four fields (for example, credit rating indicator), provided you have defined the Customizing settings in such a way that this area is available to you. You must have made the relevant settings in the Implementation Guide by choosing Order Management ® Payment Order ® Create Fields for Additional Information.There you can also define whether the fields contain default values that you can overwrite.

¡        Recipient Details

On this tab page you can specify information about the posting operation and payment notes, as well as the value date. You can change the length of the Payment Notes field in the Customizing for Account Management (FS-AM) by choosing Item Management ® Basic Functions ® Basic Settings - Postings ® Set Format for Payment Notes.

The respective settings for the ordering party transaction type govern whether and how much additional information you have to enter on the Ordering Party Details tab page. You must have maintained the transaction types accordingly in the Customizing for Account Management (FS-AM) by choosing Item Management ® Basic Functions ® Transaction Types and Transaction Type Groups ® Maintain and Assign Transaction Types for Payment Items.

 

In the Additional Information area you can also enter additional information about the payment recipient in up to four fields, provided you have defined the Customizing settings in such a way that this area is available to you. You must have made the relevant settings in the Implementation Guide by choosing Order Management ® Payment Order ® Create Fields for Additional Information.There you can also define whether the fields contain default values that you can overwrite.

¡        Administrative Data

On this tab page you can enter administrative data and different reference numbers for the payment order being created. You can enter a daybook number here, for example, if one is not automatically determined by the system. If you wish the system to determine the daybook automatically, this must have been activated in the Customizing for Account Management (FS-AM) by choosing Basic Settings ® Organization ® Define Payment Transaction Areas.

In the Additional Information area, you can also enter additional information about the payment order (such as its particular project number) in up to four fields, provided  you have defined the Customizing settings in such a way that this area is available to you. You must have made the relevant settings in the Implementation Guide by choosing Order Management ® Payment Order ® Create Fields for Additional Information. There you can also define whether the fields contain default values that you can overwrite.

       7.      You have the following options for further processing:

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                            a.      Post the payment order. If there are posting problems, you can force the posting or post according to the Customizing settings for the posting control rules.

                            b.      First have your entries checked by choosing the Simulate pushbutton in the transaction.

If you enter certain values frequently, you can set them as user-specific defaults in the following fields for the payment order. You make these default settings in the application by choosing System ® User Profile ® Own Data on the Parameters tab page. You can find the parameter details required for this in brackets behind the individual field descriptions.

§         Transaction type (TTYPE)

§         Medium (MEDIUM)

§         Payment method (PAYMETHOD)

§         Ordering party bank key (BKKEY)

§         Bank country (BKL)

Result

When you have posted the payment order and all the checks have been run through correctly, the system generates payment items for the order initiating items and the internal order recipient items, and flags the payment order as Posted. If the system identifies the payment order as being subject to release, it forwards it to the release workflow and posts it with the status In Release. For more information about the release process for payment orders, see the Release Object PAOR (Payment Order) section of the SAP Library.