Changing Forward Orders 

Use

You can change individual and collective forward orders, provided you have the required authorization. For information about managing authorizations, see the Authorization Administration section of SAP Library.

If the system creates a forward order in the context of an internal process, you cannot change this order in online mode. The forward order can only be changed by an internal process.

Prerequisites

·        The status of the forward order you want to change is either Active, or – if changing the forward order is subject to release – In Release.

·        If you wish to levy a charge for changing a forward order and/or the correspondence related to it, you must have created corresponding standard conditions. You do this from the SAP Easy Access screen by choosing Account Management ® Current Settings  Financial ® Conditions ® Condition Group ® Edit Condition Group. If you want to calculate a different charge for one account, you must have set this as individual condition on the Financial Conditions tab page of the account in question. For more information about this procedure, see sections Editing Condition Groups and Editing Financial Conditions.

·        Before charges can be calculated you must also define a condition type for the charge to be used by choosing Product Management ® Financial Conditions ® Define Condition Type in the Account Management (FS-AM) Implementation Guide, and create a charge key in the Customizing settings for the payment order by choosing Order Management ® Payment Order ® Create Charge Key. You can find more information about conditions in the Financial Conditions (CA-FIM-FCO) section of the SAP Library.

Procedure

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       1.      From the SAP Easy Access screen, choose Account Management ® Payment Transaction Orders ® Forward Order ® Change Forward Order.

       2.      Enter the payment transaction area and the order number of the forward order you want to change.

If you do not know the order number, you can search for the forward order by choosing Forward Order ® List, or with the pushbutton with the same name. You can enter the following search criteria:

§         The account identification data of the ordering party account (such as account number, name)

§         The order data (such as payment transaction area, payment method an medium)

§         The data of the posting process from which the forward order resulted (such as dialog processing, forward order)

If you choose Edit ® Dynamic Selections you also have the option of using additional, extensive search criteria. Select the corresponding search criteria in the upper screen area and choose Copy Selected.

       3.      This brings you either directly to the detail view of the required forward order or you receive an overview of all forward orders corresponding to the selection criteria entered. From the list of forward orders, choose the one you want to change by double-clicking it. This brings you to the detail view of the forward order you want to change.

       4.      Choose Continue.

       5.      Make the required changes.

You can change all the fields that were available when you created the forward order, except for the transaction type. In addition, you have the option of creating new recipient items and deleting existing ones. Note, however, that there must always be at least one order recipient item.

If you wish to charge the ordering party for changing the forward order, activate the Charge for Change indicator in group box Charges and Correspondence.

If you wish to create correspondence for changing a forward order for the ordering party, activate the Create Correspondence indicator in group box Charges and Correspondence.

You can activate this indicator as default setting in the Customizing for Account Management (FS-AM). Choose Order Management ® Forward Order ® Assign Transaction Types ® Account Transaction Types (Online).

To create this correspondence for the customer free of charge, activate the Free of Charge indicator in group box Charges and Correspondence. This indicator is only ready for input if the calculation of charges is preset in the Customizing for Account Management (FS-AM). (Order Management.® Forward Order ® Assign Transaction Types ® Assign Transaction Types (Online)).

       6.      Save your changes. When you save, the system notes the date and time of the change and the user making the change on the administrative data tab page of the forward order and also creates a change document. You can display the change document by choosing Extras ® Change Documents. For more general information about change documents, see the Change Document section in the SAP Library.

Result

The system changes the data of the forward order and executes it on its execution date with the changed data. If release is required, the system does not make the change until it is released.

By choosing Extras ® Release History you can branch to the release history of the selected forward order.