Expired Prenotes 

Use

This report enables you to display a list of all expired prenotes for each bank posting area, from a particular posting date and for particular prenote types.

Prenotes are given the status Expired once their Valid To dates are reached, providing you have not deleted the prenotes beforehand, or cancelled them because a payment item has been posted with a matching prenote reference number (“matching”). Prenotes that have the status Deleted or Matched are, therefore, not included in this report.

You either define the Valid To date when you create the prenote, or the system calculates the Valid To date using the value date conditions that you defined on the account (see Editing Financial Conditions).

Prenotes that you created via a PLM document in Posting Lock Management (FS-AM-PLM) either have the status Active or Deleted and are therefore not included in this report either. For more information on editing prenotes in Posting Lock Management, see Editing Prenotes.

For more information about the status of prenotes, see Explanations of the Status of Prenotes.

Integration

If you choose Account Management ® Account ® Turnovers, Balances and Key Figures from the SAP Easy Access screen, you can display expired prenotes. You can, however, only do this by account. For more information, see: Displaying a Prenote.

Prerequisites

You have created prenotes either online, in Posting Lock Management, or by using the Business Application Programming Interface (BAPI) for creating prenotes, Prenote.CreateMultiple (BAPI_BCA_PRENOTE_CREATE). They must have reached or passed their valid to date without having been matched or deleted.

Activities

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       1.      From the SAP Easy Access screen, choose Account Management ® Account ® Turnovers, Balances and Key Figures ® Prenote ® Display Expired Prenotes.

       2.      On the Expired Prenotes initial screen, specify a bank posting area, a posting date from which expired prenotes are to be included, and one or more prenote types. Choose Execute.

Result

For each prenote found, the system displays the following information in a table on the Expired Prenotesoverview screen: The account ID, the prenote type, the prenote reference number, the end date (the same as the expiry date in the case of expired prenotes), the currency, and the amount.