Preparing The Balance Sheet 

Use

The report RBCA_GL_BSPREP is used for summarizing the turnovers of the posting day for the general ledger. It then writes the data in tables as summarized documents, but does not yet transfer it to the general ledger.

Reconciliation keys are used for the summarization of the documents. A reconciliation key is a technical aid in Account Management for grouping postings to be transferred to the FI general ledger.

Posting totals are generated using reconciliation keys, in which the general ledger account, amounts and additional data for the FI document are saved.

Reconciliation keys are used to summarize data from Account Management and to form useful units. The posting totals for a reconciliation key are always posted in full as FI documents, so that there is always a consistent status for each reconciliation key in FI.

Reconciliation keys are automatically created and managed according to the bank posting area, the different sources of document generation in Account Management, and on the posting date or a program run.

A reconciliation key can have the following statuses:

Value	Meaning
1	Currently opened
2	Open for back posting
3	Posting day closed
4	In settlement for the general ledger
5	Settled for the general ledger
6	Transferred to the general ledger

At the end of balance sheet preparation, all reconciliation keys must be settled for the general ledger (status 5).

Balance sheet preparation needs to be carried out daily within an automatic process as part of end-of-day processing.

Prerequisite

·        The posting date until which balance sheet preparation is to be run must be closed for the transfer to the general ledger.

·        It is useful to run at least one account settlement, so that postings from the settlement can also be processed in a timely manner.

For more details on the preliminary reports for balance sheet preparation, see the Sample Process Flow of End-of-Day Processing proposed by SAP.

Procedure

You call up the RBCA_GL_BSPREP report from the SAP Easy Access screen under Account Management ® Periodic Tasks ® General Ledger Transfer ® Balance Sheet Preparation for the General Ledger.

For more information on the report, see the report documentation in the system under  and in the function description General Ledger Transfer.

Result

The status of all posting keys that can be transferred is set to 5.