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Technical Data

Technical Name of Business Function

PSM_FM_LOC_CI_01

Type of Business Function

Enterprise Business Function

Available From

SAP enhancement package 6 for SAP ERP 6.0

Technical Usage

Public Sector Accounting

Application Component

Funds Management (PSM-FM)

Required Business Function

Public Services (EA-PS) Enterprise Extension

You can use this business function to do the following:

  • Create a purchase order (PO) or a purchase requisition (PR) with reference to the earmarked funds document (EFD) categories funds reservation (FR), funds commitment (FC) or funds precommitment (FPC).

  • Allow budget control to be made by the EFD or by the posting of the invoice verification, in place of the PR or the PO.

  • Use invoice verification to take over the budget from the PO.

  • Define combined documents for invoice verification in the budgeting ledger.

  • Allow the year of cash effectivity (YCE) to be part of the budgetary account assignment in the PR, PO, and invoice verification processes.

Integration

Prerequisites

  • You have installed the following components as of the version mentioned:

    Type of Component

    Component

    Required for the Following Features Only

    Software Component

    EA-PS, SAP_APPL

  • You have activated Enterprise Extension Public Services EA-PS.

Features

Funds Commitment and Funds Precommitment in Purchase Requisition and Purchase Order

When creating a PO or a PR, you can now make reference to the EFD categories FC and FPC. When the PO makes reference to a PR, if both documents make reference to an EFD, they have to belong to the same EFD category.

Purchase Requisition and Purchase Order Do Not Consume Budget

When you create a PO or a PR, the budget control can be made by the EFD.

To do that, you can customize a statistical update for a specific company code.

You can also determine the document types for which the budget control will be made by the posting of the invoice verification and not by the EFD.

Invoice Verification Takes over the Budget from the PO

If a specific company code is customized for statistical update, the invoice verification will take over the budget from the PO. As a result, the invoice verification will be displayed in a separate row in the consumption history of the earmarked funds.

Combined Documents for Invoice Verification in the Budgetary Ledger

When you create a PO, by using combined documents, you can define the predecessor EFD for invoice verification in the budgetary ledger.

Year of Cash Effectivity as Part of the Budgetary Account Assignment

The year of cash effectivity is part of the budgetary account assignment. Therefore, once the YCE has been determined, the value of the YCE remains consistent throughout the complete business process:

  • In the PR, the YCE is derived from the delivery date, that is, the year in which the PR is expected to be delivered.

  • In the PO, the YCE is derived from the delivery date, that is, the year in which the PO is expected to be delivered.

  • In the invoice item, the YCE is derived from the baseline date, that is, the year in which the invoice item is expected to be paid.

Constraints

This functionality does not support valuated Goods Receipt.