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Procedure documentationDestroying Candidate Data Using HRRCF_CAND Locate this document in the navigation structure

 

You can use the archiving object HR: E-Recruiting – Candidates (HRRCF_CAND) to destroy candidate profiles and other data on candidates from the talent pool. The data can be destroyed when the following prerequisites are met:

  • The candidate profile is released or locked

  • The candidates have no assignment

    Note Note

    Data on candidates that were internal employees at some point in the past are not destroyed, even if they do not have an assignment.

    End of the note.

  • The candidates have been inactive in the talent pool for a long period of time

Candidate data is regarded as personal data for data privacy purposes. Therefore, for data privacy reasons, country-specific regulations may mean it is necessary to destroy this data after a defined retention period has been reached.

Note Note

You can send an e-mail to the candidates whose profiles are to be deleted. This is done by running the preprocessing program. This e-mail informs the candidates that their profiles will be deleted and that their profiles can be retained if they log on to the system before the specified date. This resets the last logon date and also recalculates the retention period of a candidate’s profile.

End of the note.

In particular, this archiving object destroys data from the following infotypes:

Infotype

Description

5102

Candidate Information

5102

Work Experience

5104

Education and Training

5105

Qualifications

5106

Desired Employment

5107

Desired Work Location

5108

Availability

5110

Contact Regulation

5111

Licenses/Certificates

5112

Consulting Activities

5113

Internet Reference

5129

Required Qualifications

5134

Attachments

5135

Manual Activities

5136

Correspondence

5137

Qualifying Event

5138

Invitation

5139

Status Change

5141

Questionnaire

5142

Ranking

5143

Confirmation

5145

Parsing

Note Note

The archiving object also destroys other dependent data. To display a complete overview of the relevant database tables, choose DB Tables in Archive Administration (transaction SARA).

End of the note.

Prerequisites

You are familiar with the basics of data destruction and have made the following settings:

  • You have activated Information Lifecycle Management (ILM).

  • You are familiar with the functions for ILM policies and rules and have defined the retention rules for the archiving object.

For more information, see Destruction of Data in HR.

Procedure

  1. Familiarize yourself with the characteristics of this archiving object.

    For more information, see Characteristics of HRRCF_CAND.

  2. Familiarize yourself with the checks for the archiving object.

    For more information, see Checks of HRRCF_CAND.

  3. Make the application-specific Customizing settings for the archiving object.

    For more information, see Performing Application-Specific Customizing for HRRCF_CAND.

  4. Create a preprocessing variant for the archiving object.

    For more information, see Creating a Preprocessing Variant for HRRCF_CAND.

  5. Create a write variant for the archiving object.

    For more information, see Creating a Write Variant for HRRCF_CAND.

  6. Familiarize yourself with the authorizations for this archiving object.

    For more information, see Authorizations for HRRCF_CAND.

  7. Familiarize yourself with the available enhancements for this archiving object.

    For more information, see Enhancements for HRRCF_CAND.