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Process documentationIntegration of Foreign Trade Checks in the Sales Order

 

You use this process to link the sales order with SAP Global Trade Services (SAP GTS). The system transfers the sales order data to SAP GTS. It then checks the sales order for observance of the relevant export regulations (for example, sanctioned party lists, embargoes, and the need for export licenses). If one of the foreign trade checks, known as compliance checks, returns a negative result, and for example, violations of export regulations are determined, SAP GTS prevents the creation of a delivery or third-party purchase order by setting a corresponding status in the sales order.

For information about SAP GTS, see SAP Library for SAP GTS at SAP Compliance Management and SAP Customs Management.

Prerequisites

  • You use SAP GTS 7.0 and have replicated the master data to SAP GTS. For more information about this, see SAP Compliance Management 7.0 - Configuration Guide on SAP Service Marketplace at http://service.sap.com/instguidesInformation published on SAP site Start of the navigation path SAP Components Next navigation step SAP Global Trade Services Next navigation step Using SAP GTS 7.0 End of the navigation path.

  • The system configuration for service parts management has been activated. For more information on this see Customizing, at Start of the navigation path Customer Relationship Management Next navigation step Transactions Next navigation step Basic Settings Next navigation step Activate System Configuration for Service Parts Management End of the navigation path.

  • You have set the indicator GTS Relevance for the transaction type and item category in Customizing. You perform these steps for business transaction category Sales in Customizing, at Start of the navigation path Customer Relationship Management Next navigation step Transactions Next navigation step Basic Settings Next navigation step Define Transaction Types End of the navigation path and Define Item Categories.

    For more information, see Customizing for Customer Relationship Management at Start of the navigation path Transactions Next navigation step Settings for Sales Transactions Next navigation step Settings for Integrating Foreign Trade Check End of the navigation path.

    You can use a BAdI to define the GTS call for sales orders and item categories from SAP CRM, in more detail. For more information about the BAdI, see Customizing for Customer Relationship Management at Start of the navigation path Transactions Next navigation step Settings for Sales Transactions Next navigation step Business Add-Ins Next navigation step BAdI: Manipulate GTS Call End of the navigation path.

Process

  1. When you save a sales order, the system calls up SAP GTS:

    The system localizes the GTS server and checks whether the current sales order is GTS-relevant.

  2. The system transfers the sales order data to SAP GTS.

  3. SAP GTS checks the sales order data, depending on the services activated in SAP GTS, against the following export regulations:

    • Sanctioned party list

    • Embargo list

    • Export licenses

    • Import licenses at the customer end

  4. SAP GTS sends a message to SAP CRM. The following messages are possible:

    • Error: technical error when calling up SAP GTS

      The cause of the error is specified in the long text.

    • Warning: order item is locked due to foreign trade checks

    • Information: foreign trade checks were executed successfully

    If a check finds for example, that the exporting country of the order item is named in the boycott list, or does not have an export license for the order item, SAP GTS blocks the order item. The status of the sales order is set to Invalid Export Transaction. SAP GTS thus prevents the delivery or third-party purchase order from being created for the order item.

  5. If a relevant export license exists, the foreign trade specialist can release the locked order items manually in SAP GTS. When you release locked documents manually in SAP GTS, this does not automatically release the locked sales order in SAP CRM.

    For more information about releasing locked order items, see Releasing Locked Order Items.

  6. When the sales order is saved again, SAP GTS carries out compliance checks again for all partially delivered sales items. After compliance checks have taken place successfully and the screen has been refreshed, the system enters the import license number and the generic customs tariff number in the sales order.