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Function documentationMaintenance of a Personal Financial Statement

 

You can use the personal financial statement to retrieve information about the financial position of a business partner and to evaluate the person's open commitments. The personal financial statement provides functions to find, read, maintain, copy, calculate, print, and archive a business partner’s personal financial statements.

In the standard system, personal financial statements are available under the work center link group Acquisition and Sales.

Prerequisites

You have activated the business function CRM-FS, Guided Loan Origination Process (CRM_FS_NBRNWL_1).

  • To get IDs for the personal financial statements, you must maintain the number range interval of the number range object CRM_FS_PFS (CRM FS Personal Financial Statement) in Customizing for Account Origination under Start of the navigation path Personal Financial Statement Next navigation step Number Ranges End of the navigation path:

    • Define Number Ranges

    • Select Number Range to be Used

  • To use your own income, expense, asset, and liability types, you must define these in Customizing for Account Origination under Start of the navigation path Personal Financial Statement Next navigation step Country-Specific Settings End of the navigation path:

    • Define Country-Specific Income Types

    • Define Country-Specific Expense Types

    • Define Country-Specific Asset Types

    • Define Country-Specific Liability Types

  • To determine the frequencies at which the various income types are received and expense types are spent, you must define these in Customizing for Account Origination under Start of the navigation path Personal Financial Statement Next navigation step General Settings Next navigation step Define Frequency End of the navigation path.

  • To determine which PDF-based print form you need to use to print a personal financial statement, you must activate the print template in Customizing for Account Origination under Start of the navigation path Personal Financial Statement Next navigation step Print Functions Next navigation step Activate Print Templates for Personal Financial Statements End of the navigation path.

  • To influence how you print personal financial statements, you must implement the BAdI: Print Functions for Personal Financial Statements. For more information, see Customizing for Account Origination under Start of the navigation path Personal Financial Statement Next navigation step Print Functions Next navigation step BAdI: Print Functions for Personal Financial Statements End of the navigation path.

  • To execute your own checks for the status transitions of a personal financial statement, you must implement the BAdI: PFS Status Checks. For more information, see Customizing for Account Origination under Start of the navigation path Personal Financial Statement Next navigation step Status Management Next navigation step BAdI: PFS Status Checks End of the navigation path.

  • To use your own method for the identification of required business partner roles in the ratio calculations, you must implement the BAdI: Business Rules for a Banking Customer Quote. For more information, see Customizing for Account Origination under Start of the navigation path BRFplus Rules Next navigation step BAdIs for BRFplus Rules Next navigation step BAdI: Business Rules for a Banking Customer Quote End of the navigation path.

  • To use your own formula for the total debt service ratio (TDSR) calculation, you must implement the BAdI: Calculations for Personal Financial Statement. For more information, see Customizing for Account Origination under Start of the navigation path BRFplus Rules Next navigation step BAdIs for BRFplus Rules Next navigation step BAdI: Calculations for Personal Financial Statement End of the navigation path.

  • To influence which ratios are calculated and displayed in the personal financial statement, you must define these in Customizing for Account Origination under Start of the navigation path Personal Financial Statement Next navigation step General Settings Next navigation step Define Calculation Types End of the navigation path.

  • You have entered the customer's business partner data. For more information, see SAP Business Partner for Financial Services (FS-BP).

  • The required information about the customer's income, expenses, assets, and liabilities is available.

Activities

  • You can search for a business partner’s personal financial statements.

    In the standard system, you can search by business partner ID, by declaration date of the personal financial statement, or by personal financial statement ID. If the search is successful, you can select and display the required personal financial statement. You can also search for archived personal financial statements in the Archive Search.

  • You can create or change personal financial statements. In doing so, you can create, delete, and change personal financial statement details (assets, liabilities, income, expenses). You can use this data for calculations that indicate whether the business partner is able to fulfill his repayments.

    Note Note

    Status management is an important function for personal financial statements. Note the following information about statuses when you edit a personal financial statement: Status for Personal Financial Statements.

    End of the note.

    • In the General Data, you can enter a description of the personal financial statement, notes, the currency and country for the personal financial statement, the declaration date and the relevant business partner. The declaration date is the date on which the business partner declares their financial situation.

    • In the Income Details, you can enter several income items and assign them to the income types that were defined in the Customizing activityDefine Country-Specific Income Types. For each income item, you must enter the amount and the frequency of the income. Different values are available for the frequency of the income. To calculate the sum of all income items during ratio calculation, the system converts the entered frequency into monthly figures. The system displays the calculated sum of all income items in the Calculation Details.

      You can also enter a description of the item and link the item to a related asset that belongs to this personal financial statement. The reference ID of the asset is then stored with the income item.

    • In the Asset Details, you can enter several asset items and assign them to the asset types that were defined in the Customizing activityDefine Country-Specific Asset Types. For each asset item, you must enter the estimated value. You can also enter a description, the ownership percentage, and indicate that the asset serves as collateral. If the asset is available in the back-end system (Collateral Management), you can also enter the external ID of the asset.

      Each asset item created in the personal financial statement is also stored as an asset in the connected back-end system.

      You can retrieve assets from your back-end system (Collateral Management) and make them available in the personal financial statement.

      The system displays the calculated sum of all asset items in the Calculation Details. During the calculation process, the system uses the ownership percentage to calculate the actual value of the asset.

    • In the Liability Details, you can enter several liability items and assign them to the liability types that were defined in the Customizing activity Define Country-Specific LiabilityTypes. For each liability item, you must enter the current balance. You can also enter a description, the balance amount as percentage, and the related financial institute. You can indicate that the liability should be excluded from the total debt service ratio calculation. If the liability is available in the back-end system, you can also enter the external ID of the liability. You can link the liability item to a related asset that belongs to this personal financial statement.

      The system displays the calculated sum of all asset items in the Calculation Details.

      Note Note

      For certain liability types, such as nonrevolving interest-only loans, the balance amount and the balance amount percentage are included when the monthly commitment is calculated.

      End of the note.

    • In the Expense Details, you can enter several expense items and assign them to the expense types that were defined in the Customizing activity Define Country-Specific Expense Types. For each expense item, you must enter the amount and frequency of the expense. Different values are available for the frequency of the expense. To calculate the sum of all expense items during ratio calculation, the system converts the entered frequency into monthly figures. The system displays the calculated sum of all expense items in the Calculation Details.

      You can also enter a description of the item and link the item to a related asset or liability that belongs to this personal financial statement. The reference ID of the asset or liability is then stored with the expense item.

  • After you have created income, expense, asset, and liability items for the business partner, you can execute financial calculations in the personal financial statement by choosing Calculate Ratio. Depending on the settings you have maintained in the Customizing activity Define Calculation Types, you can calculate the following ratios:

    • Disposable income per month

    • Net worth

    • Total debt service ratio

    The calculation results are then displayed in the Calculation Details assignment block.

  • You can search for a business partner’s previous personal financial statements and read them. You can copy them to create a new personal financial statement.

  • You can print a business partner’s personal financial statements in a PDF-based form.

  • You can archive personal financial statements with the status Cancelled. For more information, see Archiving Personal Financial Statements with CRM_FS_PFS.

More Information

Financial Calculations for Personal Financial Statement