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Function documentationOverviews of Planned Payments

 

You can use these overviews in the CRM WebClient UI to display data about the planned payments. The system reads and then combines selected data from various sources:

  • It accesses the net calculation documents in the ERP System where it calls up data for the planned payments.

  • It uses the accounting adapter to access contract account data and status data about payments from SAP Public Sector Collections and Disbursement (PSCD).

Note Note

You can also use the function Planned Payments when you edit a social service plan or social deduction plan to display overviews of planned payments. The data displayed refers to the social service plan or social deduction plan that is currently being edited including its items. If a social service plan or social deduction plan has not been approved or released at this point, the system simulates a calculation of planned payments and displays these as provisional values (see also Social Service Plan and Social Deduction Plan).

End of the note.

If you want to use this function, you must activate the CRM business function Social Services, 2011 (CRM_IPS_4S_3) and the ERP business function Social Services, 2011 (ERP_IPS_4S_3).

Integration

This function determines the contract accounts receivable and payable data from PSCD using the accounting adapter.

Prerequisites

  • You have defined your own status descriptions for the accounting statuses 01 to 04 in the Customizing settings for Customer Relationship Management in the CRM System under Start of the navigation path Industry-Specific Solutions Next navigation step Public Sector Next navigation step Social Services Next navigation step Integration Next navigation step Maintain Accounting Status of Net Calculation Document End of the navigation path. The system transfers these settings from PSCD to the ERP System. These settings are optional. If you do not make any changes, the system uses the predefined texts from PSCD.

  • If you have also calculated your own amount in the planned payments and want to display this in the results list, you can do so using the field Amount (Individual) and the Business Add-In BAdI: Definition of Individual Net Amount for Planned Payments Overview (CRM_PS_PLANNED_PAYMENTS_CNA). This BAdI is available in the Customizing settings for Customer Relationship Management in the CRM System under Start of the navigation path Industry-Specific Solutions Next navigation step Public Sector Next navigation step Social Services Next navigation step Integration End of the navigation path.

  • To calculate and display the tax amounts found in the planned payments, you have defined whether the deduction type is a tax deduction. You have done this by selecting the Tax Deduction checkbox field in the Customizing settings in the ERP System for Public Sector Management under Start of the navigation path Social Services Next navigation step Net Calculation Next navigation step Maintain Deduction Types End of the navigation path.

For more information about the prerequisites, see Accounting Adapter.

Features

You can use the entry Planned Payments in the navigation bar to access the following functions:

  1. Search: Planned Payments

    In the first step, you determine the planned payments for which the system is to display the overview. You can search according to the following criteria:

    • Business partner

    • Date (payment period)

    • Due date rule

    • Date (due date)

    • Payment family

    If you choose Search, the system displays a results list with the planned payments that match the Search Criteria.

    You can store your search attributes by choosing Save and use these again subsequently. In the Save Search As field, you enter a name. You can access these search attributes to use in a subsequent search under Saved Searches.

  2. Results List

    The system displays the planned payments it has found for your search criteria in the results list. Payments in the list are sorted according to the billing period and represent a net calculation unit in each case If the system determines several due dates within a billing period, it lists several net calculation units in a navigation tree. The following criteria are identical in each net calculation unit:

    • Due date

    • Payment family

    • Payment recipient

    • Due date rule type

    The system displays the following information in the results list: If several due dates exist for a billing period, it displays the details in a tree structure for each individual due date.

    Field

    Use

    Billing Period

    Specifies the time period for planned payments to the beneficiary.

    Due Date

    Defines the exact date for a planned payment.

    You can navigate directly to the detailed view of the planned payments from the entry in the field Due Date.

    Payment Family

    The payment family specifies the group of social services to which the planned payments belong. A payment family bundles social services that cover the same area, for example housing benefit.

    Gross Amount

    Specifies the total for all social services determined from social service plans. The gross amount also contains over and underpayments.

    Deduction Amount

    Specifies the total deduction amounts from social deduction plans or rule-based deductions. The value is positive for example if excess tax that has been calculated is to be refunded.

    Net Amount

    Displays the total amount for all social services taking account of all decision and rule-based deductions including tax deductions.

    Accounting Status

    The accounting status specifies the current status of the planned payment in accounting. The system transfers the status using the accounting adapter from PSCD.

    Invoicing Status

    The ERP System transfers status information for the net calculation documents to the CRM System using the Business Add-In BAdI: Determination of Accounting Status of NDC and Items (PSSCB_NET_RESULTS_STATUS)

    Other Deduction Amount

    Specifies the total decision and rule-based deduction amounts excluding tax deductions. The system displays the tax deduction separately in the Tax Amount field. The total from the other deduction amount and tax amount produces the deduction amount. The deduction amount is displayed with a negative leading sign.

    Overpayments Amount

    Specifies the total overpayments that are relevant for the respective period. The overpayment amount is displayed with a negative leading sign.

    Regular Payments Amount

    Specifies the total periodic payments in the planned payments.

    Underpayments Amount

    Specifies the total underpayments that are relevant for the respective period.

    Tax Amount

    Specifies the total tax deductions. The system totals the amounts for those deductions for which the Tax Deduction checkbox has been selected in the deduction type Customizing settings.

    The deduction amount is displayed with a negative leading sign. The value is positive for example if excess tax that has been calculated is to be refunded.

    Due Date Rule

    Specifies the due date rule that the system has used to determine the billing period and due date.

    Currency

    Specifies the currency in which the social service is calculated and paid.

    Payment Recipient

    Specifies the social service beneficiary.

    You can navigate from the entry in the field Payment Recipient to the Private Account view.

    Individual Net Amount

    You can for example use this optional field for net amounts that you have defined individually. If you want to use this field, you can use the Business Add-In BAdI: Definition of Individual Net Amount for Planned Payments Overview CRM_PS_PLANNED_PAYMENTS_CNA in the CRM System. You also define the field names here.

    Example Example

    Overpayments made are entered in the net amount as deduction items. However, you do not want to include overpayments in the net amount and instead want to display these separately. You use the BAdI to calculate a net amount that does not include a deduction for the overpayment.

    End of the example.

    You can combine the columns in the results list according to your requirements using the function Personalize. The following columns are displayed as a default:

    • Billing period

    • Due date

    • Payment family

    • Gross amount

    • Deduction amount

    • Net amount

    • Accounting status

    • Invoicing status

  3. List of Planned Payments

    If you choose a due date in the results list, the system displays an overview of the payments that are planned for this date. In the General Data section it displays an additional overview of data from the results list and the payment frequency.

    In the list of planned payments, the system displays the individual items for the planned payments with the following information:

    Field

    Use

    Item Category

    Specifies the category for a gross payment item in the list of planned payments. The following item categories are available for Social Services:

    Payments

    • Regular payment

    • Underpayment (extraordinary payment)

    • Overpayment (extraordinary payment)

    Deductions

    • Third-party deduction                                               

    • Allocated deduction

    • Withholding deduction

    You can navigate directly to the detailed view of the payment item from the entry in the Item Category field.

    Description

    Describes the payment family to which the planned payment belongs.

    Amount

    Specifies the individual amount planned for an item.

    Accounting Status

    Specifies the current status of the planned payment in accounting. The system transfers the status using the accounting adapter from FI-CA and PSCD.

    Benefit ID

    Specifies the technical key for the social benefit.

    Deduct-to Party

    Specifies who is to receive the payment for a decision or rule-based deduction determined.

    Alternative Payee

    Specifies a payee who receives a social benefit as a substitute, for example if the beneficiary does not have their own bank account.

    Case

    Specifies the number and description of the social case for which the current planned payment belongs.

    You can navigate directly to the overview of the associated social case from the entry in the Case field.

    Decision ID

    Identifies a decision-based deduction using a unique key. You can use the key in the Decision ID field to navigate directly to the associated decision.

    A rule-based deduction is not based on an individual decision, meaning that no decision ID is available here. The system does not therefore display any entry for rule-based deductions

    Currency

    Specifies the currency in which the social service is calculated and paid.

    You can combine the columns in the results list according to your requirements using the function Personalize. The following columns are displayed as a default:

    • Item Category

    • Description

    • Amount

    • Accounting Status

  4. Details: Payment Item

    From the list of planned payments, you can use the item category to navigate directly to the detailed view of the payment item. In the General Data section, you can view an additional overview of data from the list of planned payments. Under Dates, the system also displays the relevant dates for the planned payments and under Alternative Payee Information, it displays their address or account number and the payment type.

    You can access the following transactions from this overview:

    • By choosing Payment Recipient you access the Private Account view.

    • By choosing Benefit ID you access the Benefit Decision view.

    • By choosing Case in the Case: Details view, you access the detailed view of the current case.