Transfer to Accounting

During the transfer, CRM Billing forwards one or more incoming royalties (IR) billing documents to the connected SAP ERP Accounting applications to update them there as open items. The data can be transferred to various SAP Accounting Components including:

SAP Accounts Receivable (SAP FI-AR) as accounts receivable accounting
SAP Controlling (SAP CO) as controlling
SAP Profit Center Analysis (SAP EC-PCA) as Profit Center accounting

The system can clear open items by incoming payments or trigger dunning for an outstanding incoming payment in accounts receivable accounting. The system can compare revenues with costs in Controlling.

Account Assignment is used to define the controlling object. The following object types are supported:

Profitability Segments (CO-PA)
Internal Orders
WBS Elements (Projects)
Cost Center

In addition, ERP cost centers are supported.

In this case, you must activate the business function Intellectual Property Management (CRM_IPM_1).

The Account Assignment is done for each royalty agreement within the contract individually

Prerequisites

Component-specific Customizing settings must be made and the master data required must be entered in the active components.

Activity	Menu Path
Make default Customizing settings in the CRM Middleware (on the CRM Server and in the OLTP R/3 System, and in other components)	SAP Implementation Guide Customer Relationship Management CRM Middleware and Related Components Generating Industry-Specific Objects and Communication Set Up
Make settings for the CRM Billing transfer in Customizing	SAP Implementation Guide Customer Relationship Management Industry-Specific Solutions Media Intellectual Property Management Billing and Settlement Integration with Accounting Transfer to Accounts Receivable Accounting (FI-AR)
Make Customizing settings for enhanced revenue account determination	Customer Relationship Management Industry-Specific Solutions Media Intellectual Property Management Billing and Settlement Integration with Accounting Enhanced Revenue Account Determination

Special Aspects of the Transfer to Accounting for Advances

You can propose specific SGL indicators in Customizing in conjunction with billing and recoupment of advances, which are to be transferred to Accounting when specific items are transferred (SAP Implementation Guideunder Start of the navigation path Customer Relationship Management Next navigation step Industry-Specific Solutions Media Intellectual Property Management Billing and Settlement Integration With Accounting Determine Special General Ledger Indicator During FI Transfer) End of the navigation path . This means you can post an advance to a specialist account in FI, and post the recoupment of the advance to a different account if necessary.

Process

There are two methods of triggering the transfer:

Synchronous trigger
The system triggers the transfer automatically when the billing document is updated in the database directly. To do so, you should not select the Transfer Block indicator in the Customizing settings for the billing type.
Asynchronous trigger
Trigger the transfer of one or more billing documents manually using the Transfer Billing Document to Accounting function on the overview page of an individual billing document or on the billing Document search results. You must select the Transfer Block indicator here in the Customizing settings for the billing type.

To check the system settings for the billing type, choose SAP Implementation Guide Customer Relationship Management Billing Define Billing Types .

Procedure
1. Use the billing document search to find the billing documents you wish to transfer.
  
  Note
  Billing documents must be assigned a status of Document Not Transferred or Document Blocked for Transfer.
  
  End of the note.
2. In the result list, select the billing documents to transfer and choose the Transfer to Accounting button in the Result List tool bar
  The Billing Document: Transfer to Accounting screen appears, displaying all of the billing documents that are to be transferred
  - Choose the Continue button to continue with the transfer.
  - Choose the Cancel button to abort the transfer and to return to the previous screen.
3. Alternatively, you can access an individual billing document and choose the Transfer to Accounting button in the tool bar at the top of the screen
4. If errors occur during the transfer, the system displays a corresponding error message and sets the transfer error to an error type other than ( ). To display the error log, choose Error Log.
5. Resolve the transfer error by correcting or enhancing the Customizing settings in CRM Billing or the corresponding component in Accounting.
6. Trigger the transfer again by following the steps above.
7. To display the accounting documents generated, select the relevant billing document, access the Follow-Up Transactions assignment block.
  Navigate to the FI document and access the CO-PA and SPL document by way of the document flow.

Result

The system has transferred one or more billing documents from CRM Billing to the active components in the SAP Accounting component. You can now trigger the follow-up processes in the respective application from the accounting documents created there.