Balancing

An integrated balancing process across SAP CRM funds management and SAP ERP (enhanced) rebate processing reverses all open accruals related to a combination of trade promotion and trade spend as soon as no further payments are expected, and makes unused fund reservations available for planning again.

Prerequisites

You have activated the following business functions:
- In SAP CRM: Claims and Funds Management (CRM_CF_1)
- In SAP ERP: ERP, Integration with Claims and Funds Management (ERP_CF_INTEGRATION_1) and FSCM Functions 3 (FIN_FSCM_CCD_3) (for integration with SAP Dispute Management)

You have configured SAP CRM and SAP ERP (see Configuration for TPM with SAP ERP Enhanced Rebate Processing and Funds and Claims Management).
You have settled the rebates in SAP CRM claims management.

Features

For balancing, two processes are available:

Direct balancing of fund usages (carried out by financial analyst)
Balancing of fund usages triggered by the trade promotion

In both cases, balancing triggers these steps:

In SAP CRM, the system sets the status of the trade spends to To be settled, which indicates that they can be finally settled. Partial settlement through creation of credit memos has already taken place.
In SAP ERP, the system sets the rebate agreement status to Agreement released for settlement.
In SAP ERP, the rebate agreements are picked up asynchronously by the final settlement run and a technical balancing is carried out that does not create any payments:
1. The system creates zero payments in SAP ERP SD and sets the status of the rebate agreement to D Finally Settled.
2. The system reverses the open accruals in SAP ERP FI.
3. The system updates the rebate statistics in SAP ERP SD.
In SAP CRM, the system sets the status of the fund usages to Balanced and releases the unused fund reservations. Claims that you create after balancing has taken place can be settled and transferred to SAP ERP via the integration into SD billing. The system does not create any additional accruals in SAP ERP, but updates the rebate statistics to ensure consistency in reporting across SAP CRM and SAP ERP.

Activities

Direct balancing of fund usages
Search for the fund usage to be balanced and, in the result list of the search, select the fund usage and choose Balance Fund Usage. From the expense type, the system determines the corresponding trade promotions and trade spends.
Balancing of fund usages triggered by the trade promotion
In the trade promotion header, in the Planning assignment block, or in the Fund Usages assignment block of the trade promotion, choose Balance Fund Usages and save your entries.