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Function documentationCheckbooks

 

This report helps you get an overall financial overview of all the funds in a funds plan. You can use this function to view key figures in the checkbook of a fund or a fund usage. The checkbook displays different sets of standard and standard calculated key figures for funds and for the different types of fund usages. The checkbook can also display up to 10 additional calculated key figures, which you define in Customizing, for a fund or for each type of fund usage.

Prerequisites

  • If you want to define additional calculated key figures for a fund checkbook, you have made the settings in Customizing for Customer Relationship Management under Start of the navigation path Funds Management Next navigation step Checkbooks Next navigation step Define Calculated Key Figures for Funds Checkbooks End of the navigation path.

  • If you want to define additional calculated key figures for the fund usage checkbook, you have made the settings in Customizing for Customer Relationship Management under Start of the navigation path Funds Management Next navigation step Checkbooks Next navigation step Define Calculated Key Figures for Fund Usages Checkbooks End of the navigation path.

  • To define how you want the system to calculate the additional calculated key figures, you have implemented the Business Add-In (BAdI) in Customizing for Customer Relationship Management under Start of the navigation path Funds Management Next navigation step Checkbooks Next navigation step Business Add-Ins (BAdIs) Next navigation step BAdI: Calculated Key Figures End of the navigation path.

Features

All amounts that you manage are qualified by value categories. If a business transaction is permitted, the system creates a fund posting, which in turn changes the amount of the value category. The system calculates the standard and the standard calculated key figures from the value categories. If you have implemented the BAdI: Calculated Key Figures, the system calculates the additional calculated key figures. You can see how the standard, standard calculated, and the additional calculated key figures, if any, have changed in the checkbook on the Fund Overview or the Fund Usage Overview page respectively.

The following table shows the standard key figures that the system calculates, the corresponding value categories from which they are calculated, and the main business transactions that can affect the value categories. Depending on the underlying process, for example, claim settlement, budget update, and so on, one or more business transactions are executed and affect the corresponding value categories.

Note Note

In the tables that follow, an asterisk (*) next to the standard and standard calculated key figures indicates that these key figures are displayed on the UI by default. If you want to display the other standard and standard calculated key figures, you have to configure the UI. For more information, see UI Configuration Tool.

End of the note.

Standard Key Figure

Value Category

Business Transaction

Budget*

Budget

  • Update Budget (FM02)

  • Transfer Budget (FM04)

  • Cancel Budget Posting (FM05)

Expired*

Expired

  • Expire Budget (FM38)

  • Perform Budget Renewal (FM39)

Reserved*

Reserved

  • Reserve Budget (FM07)

  • Cancel Reserved Budget (FM09)

Prereserved*

Prereserved

  • Prereserve Budget (FM06)

  • Cancel Prereserved Budget (FM08)

Approved Claims*

Approved Claim

  • Approve Claim (FM12)

  • Approve External Claim (FM13)

  • Cancel Approved Claim (FM16)

Settled*

Settled

  • Settle Claim (FM17)

  • Settle Prepayment (FM18)

Write-off*

Written Off

  • Process Write-Off (FM35)

  • Cancel Write-Off (FM36)

Prepaid Balance*

Prepaid Balance

  • Settle Prepayment (FM18)

  • Settle Claim (FM17)

Chargeback Balance*

Chargeback Balance

  • Process Chargeback (FM31)

  • Recover Chargeback (FM33)

  • Carry Over Chargeback (FM27)

Accrual Balance*

Accrual Balance

Accrue (FM23)

Expensed*

Expensed

  • Settle Chargeback Carryover (FM19)

  • Settle Prepayment (FM18)

  • Process Write-Off (FM35)

  • Settle Chargeback Write-Off (FM21)

  • Settle Deduction Write-Off (FM22)

  • Accrue (FM23)

Released-to-Settle

Released to Settle

  • Approve Claim (FM12)

  • Process Prepayment (FM25)

Pending Budget Reduction

Pending Budget Reduction

  • Update Budget (FM02)

  • Transfer Budget (FM04)

  • Cancel Budget Posting (FM05)

Pending Chargeback

Pending Chargeback

  • Process Chargeback (FM31)

  • Recover Chargeback (FM33)

  • Carry Over Chargeback (FM27)

Pending Claim

Pending Claim

  • Approve Claim (FM12)

  • Approve External Claim (FM13)

  • Cancel Approved Claim (FM16)

Pending Prepayment

Pending Prepayment

  • Process Prepayment (FM25)

  • Cancel Prepayment (FM26)

  • Settle Prepayment (FM18)

Pending Prepayment Reduction

Pending Prepayment Reduction

  • Process Prepayment (FM25)

  • Cancel Prepayment (FM26)

  • Settle Prepayment (FM18)

Pending WriteOff

Pending Write-Off

  • Process Write-Off (FM35)

  • Cancel Write-Off (FM36)

Prepaid

Prepaid

  • Process Prepayment (FM25)

  • Cancel Prepayment (FM26)

Performance Budget

Performance Budget

Update Budget (FM02)

Performance Budget Manual Update

Performance Budget Manual Update

Transfer Budget (FM04)

Committed

Committed

External Settlement (FM57)

To use the following standard key figures, you must activate the business function Claims and Funds Management (CRM_CF_1):

  • Performance Budget

  • Performance Budget Manual Update

To use the following standard key figures, you must activate the business function Funds Management for Marketing (CRM_MKT_FM):

  • Committed

The following table shows the standard fund variance key figures that the system calculates, and the corresponding value categories from which they are calculated.

Standard Fund Variance Key Figure

Value Category

Requested Overconsumption

Requested Overconsumption

An amount that represents projected overconsumption. This amount is based on claims that have the status Approved and To Be Approved.

Unconsumed Budget

Unconsumed Budget

An amount that represents a reserved budget value that is greater than an approved claimed value. This amount is captured when a fund usage is balanced.

The following table shows the standard calculated key figures that the system calculates, the corresponding value categories from which they are calculated, and the main business transactions that affect the value categories.

Standard Calculated Key Figure

Value Category Formula

Business Transaction

Available-To-Reserve*

Budget + Pending Budget Reduction – Expired – Reserved + Unconsumed Budget

  • Update Budget (FM02)

  • Transfer Budget (FM04)

  • Expire Budget (FM38)

  • Reserve Budget (FM07)

Available-To-Spend*

Budget + Pending Budget Reduction – Expired – Released to Settle – Settled

  • Update Budget (FM02)

  • Transfer Budget (FM04)

  • Expire Budget (FM38)

  • Approve Claim (FM12)

  • Settle Claim (FM17)

  • Process Prepayment (FM25)

  • Settle Prepayment (FM18)

Remaining Cash*

Budget + Pending Budget Reduction – Expired – Settled

  • Update Budget (FM02)

  • Transfer Budget (FM04)

  • Expire Budget (FM38)

  • Approve Claim (FM12)

  • Settle Claim (FM17)

  • Settle Prepayment (FM18)

Remaining Reserved

Reserved – Pending Claim – Approved Claim + Chargeback Balance

Note Note

Remaining Reserved cannot be negative. If the result is negative, zero is displayed.

End of the note.

  • Reserve Budget (FM07)

  • Cancel Reserved Budget (FM09)

  • Create Claim (FM10)

  • Preapprove Claim (FM12)

  • Cancel Claim (FM14)

  • Cancel Preapproved Claim (FM15)

  • Approve Claim (FM12)

  • Approve External Claim (FM13)

  • Cancel Approved Claim (FM16)

  • Process Chargeback (FM31)

  • Recover Chargeback (FM33)

  • Carry Over Chargeback (FM27)

Total Performance Budget

Performance Budget + Performance Budget Manual Update

  • Update Budget (FM02)

  • Transfer Budget (FM04)

Fixed Budget

Budget – Total Performance Budget

  • Update Budget (FM02)

  • Transfer Budget (FM04)

  • Cancel Budget Posting (FM05)

To use the following standard calculated key figures, you must activate the business function Claims and Funds Management (CRM_CF_1):

  • Total Performance Budget

  • Fixed Budget