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Technical Data

Technical Name of Business Function

PSM_FM_CI_2

Type of Business Function

Enterprise Business Function

Available as of

Enhancement package 4 for SAP ERP 6.0

Technical Usage

Public Sector Accounting

Application Component

Funds Management (PSM-FM)

Business function that you have to activate additionally

Public Services (EA-PS) (Enterprise Extension)

You can use this Business Function to use several new standardized functions for master data, postings, updates, year-end closing and reporting in Funds Management. This simplifies and speeds up both the setting up of the system and the daily handling of business processes and helps reduce total cost of ownership.

Integration

The enhanced standard configuration of document splitting (such as described in section Scope of Functionality under Online Payment Update) is also part of the following business functions: PSM, Cash-Basis accounting and Cash Flow Reporting(PSM_FA_CASH) as well as General Ledger Accounting 2 (FIN_GL_CI_2).

Prerequisites

You have installed the following components from the named version:

Type of component

Component

Is only needed for the following functions

Software Component

EA-PS 604

You must fulfill the following prerequisites before you can use the functions contained:

  • You have activated Enterprise Extension Public Services EA-PS.

  • You have activated the Business Function PSM-FM, Funds Management.

  • You have made the necessary settings in Customizing. For more information, see the release note PSM_604_FM_CI_2_M and the linked-to release information on the individual functions.

Features

Master Data

The check of transaction data on the budget account assignments you use (for example, commitment item, funds center, fund, funded program, functional area and grant) is now executed in General Ledger Accounting as well as in Funds Management.

The funded program is now also available in the following documents in Materials Management as a display field:

  • Contract with commitment plan

  • Purchase requisition

  • Order

  • Goods receipt

  • Invoice receipt

Requests

The following new functions are available for requests:

  • The request journal is used in the request search: The system searches for requests using the request journal only.

  • Displaying withholding tax lines in document overview: The system now displays the withholding tax lines of the posted documents in the document overview. The document overview stays unchanged for the documents not yet posted.

  • Availability of the field Functional Area: The functional area field is now available on all request screens (except if you are a German local government customer).

  • Transfering default values as fixed values: You can now define that the system uses the default values for each client, document type and company code on the initial screen of a request transaction as fixed values for whole request.

  • Changeable posting date for parked requests: You can now define that the user can edit the posting date for all parked requests when making changes or approving.

  • Clearing request using defined offsetting accounts: During year-end closing, you can now carry over between different account assignments.

Dunning

You can now use a Adobe form for notices about penalty surcharges for late payments (Report RFFMINTCALC). Sample form FM_INTCALC is delivered for this.

You can generate a joint interest document for all connected open receivables with the private-law dunning procedure.

SWIFT Code in Payment Transfer

You can enter the SWIFT code and IBAN code in the bank details in transaction FMITPO for both the newly created and existing bank master records. This enhancement only affects the refund function of transaction FMITPO.

Earmarked funds

Alternatively, you can use the additive reduction logic instead of the reduction logic used for earmarked funds until now. In Customizing for the document type for earmarked funds, you can define which reduction logic process you want to use.

With additive reduction logic, all consumption causes the relevant reduction (for example, down payments, down payment requests, earmarked funds documents). MM documents, and so on). In addition to this, consumption caused by down payment requests when posting a down payment are set to 0. As such, only the down payment reduces the earmarked funds after the down payment/down payment request has been reset. Hitherto earmarked funds are excluded from this development and cannot be converted to the new reduction logic.

You can also create down payments for earmarked funds using transaction FMDPEF Down Payments for Earmarked Funds and transaction FMDPREFDown Payment Requests for Earmarked Funds. The account assignments are transferred from the earmarked funds to the down payment/down payment request and you can define distribution methods to distribute the amount of the down payment to the line items of the earmarked funds.

You can transfer post a down payment with reference to earmarked funds in the vendor invoice in Financial Accounting (FI) automatically. You can control this for each earmarked funds document type in connection with the invoice document type. A manual clearing after entering the invoice in Financial Accounting is then no longer necessary.

FM Account Assignment Elements in SD Order BAPIs

You can now create and change FM account assignments directly in the sales order BAPIs BAPI_SALESORDER_CREATEFROMDAT2 and BAPI_SALESORDER_CHANGE. To support this new function, the following new fields were added to the sales order item structure: Fund, Funds Center, Commitment Item and Grant.

Tolerance check enhancement in Materials Management

The document tolerance check is now supported for budget that is managed in Funds Management. You can use the document tolerance check to define by how much a purchase order item can exceed the budget that was assigned to the purchase order request on which the purchase order item is based.

A new IMG activity is created for this. If the defined tolerance is exceeded, you cannot save the purchase order.

Revaluation of open purchase orders

You can revaluate open commitment from purchase orders in the foreign currency by changing the exchange rate manually in the header of the purchase order documents. You can use the revaluation program RFFM_REVALUATION_PO to select how many purchase order documents entered in a foreign currency are affected and to calculate the open purchase order commitment in Funds Management based on the exchange rate entered manually or proposed by the system. The exchange rate is then adjusted in the header of the purchase order documents. The adjustment of commitment in Funds Management is updated under the amount type Change through revaluation (0220).

Note Note

You must always enter down payments and down payment requests in the document currency of the relevant purchase order.

Exchange rate changes to currencies at condition level of the purchase order document items are not included in the revaluation.

End of the note.
Carryforward of open items from FI-CA

The function of the carryforward from FI-CA was enhanced with the following points:

  • Master data validation is performed.

  • Messages are issued in the log.

  • If error messages occur, no carryforward is executed on the account assignment.

  • The strategies for reassignment are included in the self-correcting logic of the program. You can undo a carryover already executed by setting the carryover rate to 0%.

Credit memos with the enhanced function of the payment selection

you can define that when cleared credit memos are updated in Funds Management, the payment record is displayed separately with its own amount type.

Parallel processing of the original function of the payment selection

You can use payment selection in parallel processing to reduce your runtime.

Online payment update

You can now replace the enhanced payment selection with the online payment update in Funds Management. The migration of the online payment update will run smoothly if you use both procedures in parallel for a while for as long as the old invoices are not completely paid.

When activating the online payment update, the fields KNBELNR, VOBELNR and FIPOS are automatically defined as document splitting characteristics by the system.

To enable the online payment update for unassigned payments, the following standard settings are defined for document splitting (procedure 0000000012) in the configuration:

Technical Document Splitting Characteristics

To define application-specific document splitting characteristics that are not relevant for reporting, you can use the new Customizing activity Define Technical Document Splitting Characteristics under   General Ledger Accounting (New)   Business Transactions   Document Splitting  . Implementation of this activity does not affect settings that you have made in the previous Customizing activity Define Document Splitting Characteristics for G/L Accounting. However, in the case of new, application-specific settings that affect the technical characteristics in General Ledger Accounting, you now make the settings in the new activity Define Technical Document Splitting Characteristics.

Enhancement to the integration of Real Estate Management

You can now use the rule-based account assignment splitting in the real estate contract to distribute the contract conditions to different account assignment elements.

Function modules are also available to use in transaction FMDERIVE to derive account assignment objects from real estate objects (business entity, land, building, pooled space, rental space, rental unit, settlement unit/service charge key).

Reassignment

The following new functions are available for reassignments:

  • Support of version management for Materials Management (MM)

    The reassignment of purchase orders and purchase order requests supports MM version management from now on. BAdI MM Version Management data for FM mass processing (FM_DOC_MASS_PROCESS) is available.

    This function is also available for fiscal year changes.

  • Reassignment of document chains

    You can select document chains for the reassignment using transaction Select Document Chains (FMCG_CHAIN). The transaction supports the process in dialog for the selection of the receiver account assignment.

ALE distribution in FM

The following new functions are available for the ALE distribution in Funds Management:

  • How to avoid calling the report incorrectly

    To support the ALE function, reconstruction, fiscal year change, reassignment and the deletion reports have been protected against being called incorrectly.

  • Updating

    You no longer need to define disjoint number ranges in the actual update of Funds Management.

Commitment Carryforwards

The following new functions are available for the commitment carryforward:

  • Reversing a Commitment Carryforward

    You can use the message FICUSTOM190 to define for each user whether the commitment carryforward can be reversed if the open amount of an open item was changed in the receiver fiscal year.

  • Cascaded Parallel Processing for Commitment Carryforwards

    You can use technical performance parameters to set cascaded parallel processing for the commitment carryforward to improve the runtime if there are very large amounts of data.

  • Business Add-In for Updating User-Defined Tables in Commitment Carryforward

    You can use the Business Add-In (BAdI) FM_CCF_APPLIC_CUST to update a table record in your table for each line item or line subitem carried forward in the commitment carryforward.

Archiving

The archiving programs have been enhanced to comply with the accessibility rules.