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Technical Data

Technical name of the business function

PSM_USFED_CI_2

Type of Business Function

Enterprise Business Function

Available as of

SAP Enhancement Package 4 for SAP ERP 6.0

Technical Usage

EA-PS

ECC application component

PSM-FG — Functions for US Federal Government

Direct Dependent Business Function Requiring Activation in Addition

EA-PS

PSM, US Federal (PSM_USFED_CI_1)

You can use this business function to implement improvements to the SAP US Federal Government (PSM-FG) solution, which provides functions required specifically by the Federal Government of the United States.

The business function covers general improvements to tools and applications used by US Federal Agencies.

Prerequisites

You have installed the following components as of the version mentioned:

Type of Component

Component

Is Needed Only for the Following Features

Software Component

EA-PS 604

In addition to the above, to use any of the features in the PSM-FG solution, you must first activate it. To do this, go to Customizing and choose Public Sector Management —> Functions for US Federal Government —>General Settings —>Activate Federal Government Functionality.

Features

The Business Function offers the following features:

  • Park and hold facility for purchase requisitions and purchase orders from Materials Management (MM)

    You can use this feature to save purchase requisitions and purchase orders temporarily. You can then complete the data later, or ask another administrator to check the data. The following methods of saving purchasing documents temporarily are available:

    • If your purchasing document contains incomplete or incorrect data, you can hold the document and complete processing later.

    • If your purchasing document is complete but you want to trigger a workflow to have the budgeting data checked, you can park the document.

    • The following functions are provided for purchasing documents parked or held:

      • Held purchase orders and parked purchasing documents are taken into account by the system in material requirements planning.

      • You can display specific held or parked purchase requisitions and purchase orders in the list display

      • You can use mass maintenance to make changes to the data in held or parked documents

      • You can hold or park release orders.

  • Prevent purchase order changes when delivery has been made

    The system now includes a feature enabling you to prevent follow-on activity against closed documents. The system can check the final flags on purchase requisitions (Closed) and purchase orders (Delivery Complete and Final Invoice), and issue standard messages (Warning or Error) when follow-on processes are posted against documents where these flags are set.

  • Change management for posted invoices

    You can use the Reverse and Copy function to reverse and copy invoice documents in one step. When you reverse the original invoice, the system creates a new parked invoice document and copies the data of the original document into it. You can make the same changes to the copied invoice document as you can to parked documents. In the header data of the copied invoice document you can find the invoice number and the fiscal year of the reversed original document as well as who created the copy. The system also includes the corresponding data of the copy in the header data of the reversed original document.

  • User-defined year-end closing rules

    You can now define your own set of closing rules for closing out general ledger (G/L) accounts

  • Roles and authorizations for Federal-specific fields

    The authorization concept for US Federal—specific fields Payment Office and Agency Location Code (ALC) has been enhanced. Both authorizations are used to control access to FI documents. In addition, Federal Government reports have been enhanced to enable access control by payment office and ALC

  • The following additional source fields are available for Budgetary Ledger configuration

    • G/L account

    • Asset transaction type

    • Business transaction

    • Budget process

  • Credit memo offset exclusion

    US Federal Agencies have two primary options for offsetting vendor delinquent debts – internal offset and external Treasury offset. To support FSIO requirements, the system must provide a method to exclude an item from internal offset against another payment. The Credit Memo Offset Exclusion establishes a payment block on the document. As a result, the document is excluded from the standard payment program (SAPF110).

  • Improvements to Accountable Property feature

    An additional radio button in the Accountable Property program allows the creation of an asset master record based on purchase order data rather than goods receipt or invoice data.