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 ERP, PDF-Based Forms

 

Technical Data

Technical Name of the Business Function

ERP_ALL_PDF_FORMS

Type of Business Function

Enterprise Business Function

Available as of

SAP Enhancement Package 4 for SAP ERP 6.0

Technical Usage

Dependent on required business area

Business function requiring activation in addition

Not relevant

With this business function you can provide your SAP ERP users with forms in output format PDF. With the new technology you can optimize and standardize your internal and external communication and your business processes, based on the output format PDF, which is available internationally.

You can use PDF-based forms for display in the application, as well as for printing. You receive additional options for layout, the forms have a contemporary appearance, and make handling simpler for the users.

Note Note

This business function is different to other business functions as follows:

The PDF-based forms are provided via Customizing, and not via this business function. Therefore you cannot activate this business function.

There is no test catalog available for this business function.

End of the note.

Integration

The PDF-based forms are available for most applications of SAP ERP. Some country versions are an execption.

Prerequisites

You have installed the following components from the version specified:

Type of Component

Component

Only Required for Following Functions

Software Component

Dependent on required business area

SAP NetWeaver

Adobe Document Services

SAP NetWeaver

Adobe Lifecycle Designer 7.1*

SAP NetWeaver

SAP NetWeaver 7.0: JDK 1.4.2

SAP NetWeaver 7.1: JVM based on 5.0 Standard

Third-Party Product

Adobe Reader®**

* Adobe Livecycle Designer must be installed on all computers on which reports are created at design time.

** Adobe Reader ® must be installed on all computers on which the forms are to be displayed. You can download it from the Adobe™ Homepage.

Features

  • You can introduce the PDF-based forms in your company dependent on your requirements. This means that you can activate the PDF-based forms dependent on the business process or department that you want to support. You do this by importing the relevant ECC software component versions, and by activating the forms for each application component in Customizing. The system changes the user interfaces over when you activate an application component. For more information see the Implementation Guide under Start of the navigation path Cross-Application Components Next navigation step Processes and Tools for Enterprise Applications Next navigation step PDF-Based Forms for SAP ERP Next navigation step Activate PDF-Based Forms. End of the navigation path

  • For an overview of all forms provided from SAP Enhancement Package 4 for SAP ERP 6.0, use the report RERP_EHP_SHOW_FORM_LIST. If you have to postprocess the forms before implementing them, from the output list of the report you can navigate to the related activity of the Implementation Guide or the corresponding transaction. The prerequisite is that you have imported the corresponding ECC software component version (for example, EA-HR 604) for the business area.

  • The PDF-based forms offer the following advantages:

    • With PDF, you can run you internal and external company communication with forms in a recognized industry standard. In addition, they offer a uniform appearance across all areas of your company.

    • You have extended options for the layout of a form. This means that, with the PDF-based forms, you can map existing templates pixel for pixel or integrate digital signatures. Setting the layout of a PDF-based form is also usually simpler and more cost-effective and you only need one technology to design your forms.

    • You receive enhanced, uniform print functions that meet the requirements of different business areas.

    • You can archive PDF-based forms easily and uniformly.

    • You can send the form as an e-mail.

    • You can convert a display/print form into an interactive form.