• When your employees use a private car on a business trip, they can request mileage reimbursement for their trip costs. You can enter the reimbursement amount per miles or kilometers with 4 decimal places in the system as defined by law. The system uses this reimbursement amount to calculate the total mileage reimbursement amount. The total of the mileage reimbursement amount is rounded to the nearest whole amount and contains 2 decimal places.

• You can calculate the meal reimbursement amounts by taking into account the deduction rules, as required by law.

• Your employees can request reimbursement for travel costs they incurred on local transport or public transport.

• You can distribute the travel costs and the reimbursement amounts (for example, meal per diems and accommodation) that are incurred on the employees' domestic or foreign trip among cost categories, as defined by law. You can define cost categories to distribute the costs based on, for example, whether the trip was a domestic or a foreign trip, or whether the corresponding tax is deductible or nondeductible.

• You can specify a reference date in the trip schema that you can use for currency translation and as a posting date for travel expenses.

  If, according to your accounting rules, you reimburse in local currency the travel expenses that your employees entered in the Travel Expense Manager program in foreign currency, you must translate the reimbursement amounts first to local currency. You can use the reference date to determine the exchange rate for the currency translation.

  When you post the reimbursed amounts with the Create Posting Run (PRFI) transaction, you can specify the reference date as a posting date.

• You can activate the trip break function in the trip schema. If your employees interrupt the business trip for private purposes, they must insert trip breaks in the settlement of their travel expenses. According to the legal requirements, employees are not entitled to request reimbursement for meals for the time period of the trip break.

The following functions are also available on the Web Dynpro ABAP-based user interface of the Expense Report and Express Expense Sheet programs:

• Transport tab page for the settlement of travel costs the employees incurred on local or public transport

  The Summary Overview screen contains the total reimbursement amount of local and public transport.

  If you want to delete trip data in the Traveler Work Center program with the Delete function, you can also check the transport-related summary overview on the Delete Expense Report screen.

• Cost Category field for the proper distribution and posting of travel expenses

• Exclude Meal Per Diem from Calculation checkbox to exclude the time period of trip breaks from the calculation of the meal reimbursement amount

• Based on the fixed amounts the law defines for meal per diems, the system can calculate the reimbursement amounts for meals as required in Russia.

• You can manually enter the tax amount of travel costs that are written on the receipts your employees provide to you.

• You can specify a reference date in the trip schema that you can use for currency translation and as a posting date for travel expenses.

  If, according to your accounting rules, you reimburse in local currency the travel expenses that your employees entered in foreign currency, you must translate the reimbursement amounts first to local currency. You can use the reference date to determine the exchange rate for the currency translation.

  When you post the reimbursed amounts with the Create Posting Run (PRFI) transaction, you can specify the reference date as a posting date.

• Based on the fixed amounts the law defines for meal per diems, the system can calculate the meal reimbursement amounts by taking into account the deduction rules as required in Ukraine.

• You can manually enter the tax amount of travel costs that are written on the receipts your employees provide to you.

• You can generate trip journals with the Trip Journal program. The program collects the trip data based on the parameters you specify on the screen and generates the trip journal for auditing purposes.

  The program inserts the trip order and trip certificate numbers and dates in the trip journal.

• You can use a country-specific data medium exchange (DME) program for travel expenses. The program generates a dataset of trips and transfers the data to DME.

• You can specify a reference date in the trip schema that you can use for currency translation and as a posting date for travel expenses.

  If, according to your accounting rules, you reimburse in local currency the travel expenses that your employees entered in foreign currency, you must translate the reimbursement amounts first to local currency. You can use the reference date to determine the exchange rate for the currency translation.

  When you post the reimbursed amounts with the Create Posting Run (PRFI) transaction, you can specify the reference date as a posting date.