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PSM, Reassignment with New General Ledger Accounting Locate this document in the navigation structure

 

Technical Data

Technical Name of Business Function

PSM_FM_REASSIGN

Type of Business Function

Enterprise Business Function

Available as of

SAP enhancement package 5 for SAP ERP 6.0

Technical Usage

Public Sector Accounting

Application Component

Funds Management (PSM-FM)

New General Ledger Accounting (FI-GL (New))

Asset Accounting (FI-AA), if applicable

Required Business Function

Not relevant

You can use this business function to reassign Funds Management account assignments for invoices (value type 54) in Funds Management, even if you have activated new General Ledger Accounting in your system. The main feature here is performing the reassignment as part of a fiscal year change in Funds Management (FM). This offers you greater flexibility and enables you to adjust an organization's budgetary structures to legal and organizational requirements.

Depending on how FM account assignment elements are used in new General Ledger Accounting (document splitting or updates), there are four possible scenarios for reassignments. For more information on the different scenarios, see Reassignment with New General Ledger Accounting.

In scenario 1, reassignments in Funds Management are made using the reorganization tool from new General Ledger Accounting. Scenario 1 applies when the following conditions are met:

  • At least one FM account assignment is reassigned during the FM fiscal year change

  • At least one of these account assignments is defined in new General Ledger Accounting as a document splitting characteristic and is updated in new General Ledger Accounting

The reassignment of the account assignments that is performed as part of the FM fiscal year change is also reflected in new General Ledger Accounting by means of a FM-specific reorganization plan type and a reorganization plan. Mid-year reassignments are not supported for scenario 1. For all other scenarios, it is not necessary to use the reorganization tool.

You can also use the reorganization tool to portray the reassignment of FM account assignment elements in your fixed assets.

If you use one of the other three scenarios, you also need to activate this business function to avoid error messages during the reassignment. When document splitting is activated, activation of this business function also adapts the account assignments of follow-on processes to the new account assignments.

Integration

With the reorganization, you can reassign the account assignments for Funds Management documents with an FI reference or for fixed assets.

The Receivable account assignment element is excluded from the reassignment.

Prerequisites

You have installed the following components from the named version:

Type of component

Component

Is only needed for the following functions

Software Component

EA-PS 605

SAP_APPL 605

Technical Component

NetWeaver Portal 7.02 or NetWeaver Business Client

Portal Content

If you use the NetWeaver Portal: Business Package for Reorganization Management 1.50 Work Center Pool Role 1.50 of the Business Package for Common Parts

You have met the following prerequisites:

  • You have activated this business function PSM, Reassignment with New General Ledger Accounting (PSM_FM_REASSIGN).

  • You have made the necessary settings in Customizing. For more information, see release note PSM_605_REASSIGN_M and the linked release notes relating to the individual functions.

Features

Reassignment of FM Documents with FI Reference

You can reassign, as part of a fiscal year change, documents with a Funds Management account assignment to be reassigned that is defined as relevant for update in Financial Accounting. This does not apply to documents from the cash ledger.

In this scenario, adjustments to the entry view of the FI documents (table BSEG) cannot be activated. If you have activated document splitting, the reorganization tool transfers the balances accordingly in Financial Accounting. For more information on the reorganization in new General Ledger Accounting, see the release note for the business function FI-GL (New), Profit Ctr Reorganization and Segment Reports (FIN_GL_REORG_1).

Note that you cannot reassign down payments and down payment clearings nor documents from FI-CA.

Note the following for this:

  • Before you can perform a commitment carryforward for invoices (value type 54) with a reassignment in Funds Management, you need to have created a valid reorganization plan with plan type 002 (FM reassignment).

  • For each FM area and fiscal year, there can only be one reorganization plan with plan type 002 (FM reassignment). This is checked when you create a reorganization plan.

  • The reorganization date is the first day of the new fiscal year.

    Example Example

    Your fiscal year is the same as the calendar year, and you want to carry forward invoices in Funds Management from 2010 to 2011. In this way, the reorganization date is January 1, 2011.

    End of the example.

  • FM documents with an accounting reference are determined and reassigned using the FM commitment carryforward. These documents are entered directly in the relevant reorganization plan. Consequently, it is not necessary for the corresponding documents to be determined for this object type, and only the FI balances need to be transferred in the reorganization plan.

Reassignment of Fixed Assets in Asset Accounting

When you have fixed assets for which the Funds Management (FM) account assignment needs to be changed in accordance with the reorganization plan, you can use this business function to identify which fixed assets are involved (using the reorganization tool), to assign a new account assignment to them, and to transfer them as well. In this process, the new FM account assignment is assigned to the asset master record over a new time interval, and the asset balances are transferred to the new FM account assignment.

In new General Ledger Accounting and Asset Accounting, an asset transfer is used to transfer the asset balances accordingly from the old to the new FM account assignment.

The system supports you with the following activities:

  • Selection of fixed assets:

    Here, you generate the list of fixed assets for which the general restrictions as well as the specific restrictions apply. The fixed assets in this list are consequently included in the reorganization.

  • Reassignment and Transfer of Asset Master Data

    Here, you change the account assignments in the master data of the affected fixed assets in accordance with the account assignments defined by the object owner in the object list. The reassignment for the fixed assets transfers them at the same time.

The reorganization of group assets is not supported.

More Information

For more information, see the following:

  • The release note for the business function PSM, Reassignment with New General Ledger Accounting (PSM_FM_REASSIGN)

  • The application documentation on the SAP Help Portal found under   SAP ERP Central Component   Accounting   Public Sector Management   Funds Management   and entitled Reassignment with New General Ledger Accounting and Reassignment.

  • The documentation on the business function FI-GL (New), Profit Ctr Reorganization and Segment Reports.