Real Estate
Technical Data
Technical name of business function |
RE_GEN_CI_1 |
Available as of |
SAP ERP 6.0 Enhancement Package 2 |
ECC software component |
EA-APPL 602 |
ECC application component |
Flexible Real Estate Management (RE-FX) |
Business Intelligence Content |
Not relevant |
SAP Enterprise Services |
Not relevant |
JAVA software component |
Not relevant |
Portal content |
Not relevant |
Additional content available in other SAP applications |
Not relevant |
Business function requiring activation in addition |
Financials Extension EA-FIN (Enterprise Extension) |
Use
This business function provides additional functions in Flexible Real Estate Management (RE-FX). These include functions for corporate real estate, such as internal room reservations and seating arrangements, as well as conditions in other currencies. (For Germany this also includes rent adjustments based on cost efficiency analysis.)
Integration
This business function enables you to use the integration of Flexible Real Estate Management (RE-FX) with the Cash Management and Forecast (TR) application component. This component is part of the SAP Financial Supply Chain Management component.
Prerequisites
For you to be able to use the business function, the following criteria must be met:
● You activated the Financials Extension EA-FIN enterprise extension.
● You activated the Real Estate business function.
● You activated and set up Flexible Real Estate Management (RE-FX).
● You can activate certain subfunctions of the business function individually in Customizing for Flexible Real Estate Management (RE-FX). If the subfunction is not active, then the functions are not visible on the user interface and the transactions and reports cannot be executed directly.
Particularly after release upgrades and importing enhancement packages, check which new functions you want to use and activate them by setting the indicator in Customizing. Once you have created data for a subfunction, do not deactivate the indicator after that.
For more information on the Customizing settings and prerequisites, see the related release notes.
Features
You can use the following subfunctions:
Cost Efficiency Analysis
If you activate this subfunction, you can use cost efficiency analysis and the related adjustment function. Activate this subfunction if you have publicly subsidized apartments in Germany with condition amounts that have to be adjusted using the cost efficiency analysis method.
Lock User Interface to Retroactive Changes
If you activate this subfunction, the UI for contract processing changes to prevent the user from making accidental, retroactive changes that are relevant to the cash flow and result in receivables or credit memos.
Fields are initially displayed as not ready for input where changes to these fields could lead to follow-up postings. To be able to change the data in these fields, the user has to choose a pushbutton. A dialog box then appears where the user enters the date from which the change is valid.
Activating this function does not change the existing functions but it makes them more user-friendly.
We recommend that you activate the function regardless of which other functions you use. You should activate this UI function if you also use the condition split subfunction, since there is more danger of accidental, retroactive changes during processing of shares for partners.
Condition Split
If you activate this subfunction, you can specify when processing the contract that all conditions for a specific posting term are distributed to multiple partners.
Activate this subfunction if you want to distribute condition amounts to multiple partners. When processing the contract, you can select the Multiple Partners option in the Partner field on the Postings subtab on the Posting Parameters tab page. A table appears in which you can define the share and partner-specific posting data for each partner.
If you activate this subfunction, you should also activate the UI for retroactive changes subfunction, to prevent distribution to partners being made retroactively by mistake.
Enhancements of CO Integration
This subfunction is only relevant if both of these apply:
· You use the function for transferring planned cash flows to cost element planning
· You defined Funds Management (FM) account assignments in your contracts
If you activate this subfunction, the FM account assignments are transferred during the transfer of plan data. Using the appropriate FM function, you can then transfer the plan values from CO to the appropriate FM account assignments.
The indicator does not affect the user interface, it only affects the update of data.
Graphical Integration
If you activate this subfunction, a new standard tab page for displaying a graphic (CAD/GIS) for an object is available in master data processing.
For a graphic to be displayed on this tab page, you have to activate a graphics system by implementing and activating the appropriate classes.
Continuous Occupancy and Move Planning
If you activate this subfunction, then you can make settings for architectural objects, so that depending on their function, reservation objects are generated for them. You can specify which employees occupy these objects and plan internal moves for them.
Room Reservations
If you activate this subfunction, you can use the functions for reserving rooms. You can then reserve rooms and services for certain time periods (for example, by the hour) and post the costs to the relevant cost centers, orders, or projects in CO.
Enhancements for Service Charge Settlement
If you activate this subfunction, you can use the following enhancements for service charge settlement:
· For advance payment conditions of a contract, you can enter the posting term with which the settlement result should be posted.
· The initial screen for service charge settlement was made more user-friendly.
If you do not activate the function, the differing posting term is not visible when you process the contract conditions and the old initial screen is used.
Accrual/Deferral of Service Charges
If you activate this subfunction, then you can accrue or defer service charges.
The service charges that arise during the course of the year are collected on settlement units and are thereby recorded as costs in the profit and loss statement. Depending on how the contract conditions for advance payments for service charges are defined, these advance payments either appear in the balance sheet (posted as advance payments to a special G/L account) or in the profit and loss statement as revenue. Using the function for accrual/deferral of service charges, you can have the system list costs and advance payments that are due totaled by business entity and service charge group. (This groups together different settlement units based on their service charge keys.) This evaluation is based on a simulation of service charge settlement.
Cash Management and Forecast
If you activate this subfunction, you can use the integration with the Cash Management and Forecast component.
You need to make the settings for this in Customizing for RE-FX and TR (see the "Integration" section above) and recreate the cash management data. For more information, see SAP Note 156239.
Other Enhancements
If you activate this subfunction, you can use the following enhancements:
· You can assign multiple objects for contracts and for the cost efficiency analysis using different groups. If you do not set the indicator, this function is not available on the interface.
· If you made the appropriate settings in Customizing in the master data area, the following additional fields are available:
· For the usage view, the Function field for business entity, building, land
· The fields for processing the hierarchical location for land
· If you want to have conditions on contracts, rental objects, or contract offers that are in a currency that differs from the local currency of the company code, then you can activate this function in the Make Basic Settings in Company Code IMG activity. Set the Differing Condition Currency indicator.
· For one-time conditions, you can manually enter a valid-to date and a due date that differs from that in the frequency term.
· If you want to copy proposed conditions to the contract, then you can also copy the adjustment terms that are assigned to the conditions. Therefore, when this subfunction is active, a new indicator, Transfer Adjustment Terms, is set (as standard) in the dialog box for the transfer of conditions.
In the sales-based rent agreement, you can specify that the results of sales-based settlements are posted using periodic posting.
Automatically Active Functions
The following functions are automatically available when you activate the Real Estate (RE_GEN_CI_1) business function, without your needing to activate the subfunctions separately.
· In addition to accruals and deferrals for net amounts, you can post accruals and deferrals for tax amounts of conditions.
· In the information system, there is a new report: Item Overview for Multiple Contracts.
You can report on the reserve fund and assets of a condominium owners' association.
A country-specific function for Austria allows you to calculate VAT for a condominium owners' association (COA).