Employee Self-Service (HR) 

Technical name: SAP_ESSUSER

Tasks

An employee in your enterprise

·        maintains or checks his or her own personal data, thus relieving the personnel department of time-consuming routine tasks

·        participates in personnel processes that directly affect the employees

·        has direct access to important internal information

Activities in Personnel Administration

The employee maintains his or her own personal data, such as:

·        Address data

·        Bank data

·        Emergency address

The employee has access to data of other employees (internal control data) that has been released for general access, such as:

·        Company address

·        Office number

·        Communication data (telephone number and e-mail address)

·        Organizational assignment (organizational unit or cost center)

Activities in Personnel Management

The employee has access to his or her personnel time data, such as:

·        Time account

·        Personal shift plan

·        Time balances

The employee creates absence notifications (such as leave requests) and submits them to his or her supervisor for approval.

Activities in Benefits

The employee enrolls for benefit plans and can access data on existing personal benefit plan enrollments.

Activities in Recruitment

The employee displays job offers, can submit an application and monitor the status of his or her application.

Activities in Payroll

The employee can access his or her payroll data.

Activities in Compensation Management

The employee edits and checks data on employee stock options and total compensation.

Activities in Training and Event Management

The employee

·        displays the training catalog, makes attendance bookings for events, and checks his or her personal booking data

·        books a room for an event

Activities in Personnel Development

The employee maintains his or her qualifications profile, compares it with position requirements profiles, and has access to personal appraisal data.

Notes on Tailoring

·        The services for absence notification (Create Absence Notification and Cancel Absence Notification) should always be used in combination. To display statuses, you require the Inbox function from the single role SAP_BC_EMPLOYEE.

·        The services for job applications (Job Offers and Application Status) should always be in combination.

Integration

·        The role SAP_ESSUSER contains all of the country-specific functions. You can access the country-specific functions in the corresponding single roles (SAP_HR_EMPLOYEE_<LAND>).

·        The role SAP_BC_EMPLOYEE should always be used in conjunction with the role SAP_ESSUSER because

¡        you can call the calendar (role SAP_BC_EMPLOYEE) from the Who’s Who (role SAP_ESSUSER).

¡        you require the Inbox (role SAP_BC_EMPLOYEE) to receive rejected absence notifications or to check the status.

·        For workflow purposes, you must assign each recipient a role that contains the function they require to perform the relevant activity.

·        For example, in the absence notification workflow, the supervisor must be assigned the single role SAP_HR_PT_TIME-SUPERVISOR. This role contains the function that enables the supervisor to approve or reject the absence notification.

·        The role SAP_ESSUSER does not contain the function for maintaining one’s own work times (Time Sheet). This function is contained in the single role SAP_LO_EMPLOYEE.

·        The role SAP_ESSUSER can be assigned to all of your employees, regardless of what other business roles they have.

·        The role SAP_ESSUSER belongs to the composite role SAP_WP_EMPLOYEE.