PSM, Multiple Account Assignment - Final Account Assignment Indicator

Technical Data
Technical Name of Business Function	`PSM_MM_MAA`
Type of Business Function	Enterprise Business Function
Available as of	SAP enhancement package 5 for SAP ERP 6.0
Technical Usage	Public Sector Accounting
Application Component	Funds Management Government (PSM-FM)
Directly dependent business function that you have to activate additionally	Public Services (Enterprise Extension) (`EA-PS`) MM, Multiple Account Assignment (`LOG_MM_MAA_1`)

This business function allows you more flexibility when dealing with time-limited funds and similar account assignment features that are used in purchase orders with multiple account assignments. In particular in procurement transactions with a large volume or with a duration of several years, it can be necessary to close individual account assignment items for further quantity postings before the end of the procurement transaction.

This is the purpose of the final account assignment indicator, which you can set at account assignment level in purchase order items for materials and services that were created manually or using a BAPI. You can use the final account assignment indicator when you are not expecting a goods receipt and are invoicing without an invoicing plan, or when you have specified valuated goods receipt. In items with final account assignment indicators you can only post further goods receipts quantities or invoice quantities if they do not exceed the final account assignment quantity.

Integration

Prerequisites

You have installed the following components from the named version:

Type of component	Component	Is only needed for the following functions
Software Component	EA-APPL 605, FI-CA, IS-PS-CA and SAP_APPL 605

Features

Setting the Final Account Assignment Indicator in the Purchase Order

When you set the final account assignment indicator for an account assignment item, the system determines the quantity that has already been posted to that account assignment item from the purchase order history. The system compares the delivered and invoiced quantities and sets the higher of the two as the final account assignment quantity. It then reduces the original account assignment quantity accordingly. In the case of distribution by amount, the system calculates the final account assignment quantity to the floating point. If the logic selected is distribution by percentage, the system changes it to distribution by quantity, in order to avoid rounding errors. In the final account assignment reason you can save information about why the account assignment item is being closed.

When you set the final account assignment indicator, a difference arises between the account assignment quantity originally saved in the purchase order, and the new final account assignment quantity that the system calculated. To balance out this difference, you have the following options:

You can reduce the quantity at purchase order item level by the difference in quantities.
You can distribute the quantity difference manually across the remaining open account assignment items.
You can add new account assignment items and post the quantity difference to these items.
The business add-in BAdI: Adjust MAA Distribution for Final Account Assignment (ME_MAA_ADJUST) allows you to specify how you want the system to distribute the quantity difference. For distribution of the difference in quantity in service items, you can use the BAdI MMSRV_ACC_DIST_PO.

If there is encumbrance tracking for the assignment, the system reduces the open commitment value of the item with a final account assignment indicator correspondingly.

If you deselect the final account assignment indicator for an account assignment item, the existing quantity distribution remains unchanged. When further goods receipts and incoming invoices are posted, the account assignment item that previously had a final account assignment indicator is again taken into account when the system distributes quantities.

For further information on the final account assignment indicator in purchase orders, see Setting the Final Account Assignment Indicator in Purchase Orders.

Follow-On Documents for Purchase Orders with Final Account Assignment Indicators

As long as the final account assignment indicator is set for an account assignment item, it is not possible to create follow-on documents for this item, unless the follow-on documents close an activity that was already in process. In the following cases, the posting of follow-on documents ensures that the account assignment quantity posted to the item is filled up to the level of the final account assignment quantity.

You set the final account assignment indicator for account assignment items where already invoiced quantities have not yet been delivered. In this case the system determines the final account assignment quantity based on the invoice quantity. To balance out the invoice surplus, the system distributes goods receipt quantities to items with a final account assignment indicator, up to the level of the final account assignment quantity.
You return partial deliveries or cancel documents relating to items with a final account assignment indicator, thereby reducing the delivered quantity for these account assignment items. To balance out the delivered quantity in relation to the final account assignment quantity, the system again distributes further goods receipt quantities to items with a final account assignment indicator up to the level of the final account assignment quantity.
Note: If you create return deliveries for purchase orders with distribution by quantity or percentage distribution, and you want to distribute the returned quantity to the account assignments manually, you can use the BAdI BAdI: Multiple Account Assignment - Redistribution in Goods Receipt (MB_ACCOUNTING_DISTRIBUTE) with the new example implementation CL_EX_MB_ACCOUNTING_DISTRIBUTE.
You set the final account assignment indicator for account assignment items in which quantities have been delivered but not yet invoiced. In this case the system determines the final account assignment quantity based on the invoice quantity. To balance out the goods receipt surplus, the system distributes invoice quantities to items with a final account assignment indicator, up to the level of the final account assignment quantity.
When creating partial invoices for items with a final account assignment indicator, the system calculates the open quantity as the difference between the final account assignment quantity and the invoice quantities that were posted to the account assignment item in the past.
You have parked incoming invoices for an account assignment item and have specified in Customizing for Public Sector Management that the system should take into account invoices with the status parked as complete or parked released when calculating the final account assignment quantity. In that case you can post parked as complete invoice documents relating to items with a final account assignment indicator, in order to match the account assignment quantity to the final account assignment quantity.

For further information on creating goods receipts, return deliveries, and overdeliveries, see Goods Movements for Purchase Orders with a Final Account Assignment Indicator.

For further information on creating invoices, see Creating Incoming Invoices for Purchase Orders with a Final Account Assignment Indicator.

Final Account Assignment Indicators in Service Documents

You can set the final account assignment indicator at account assignment level for items in purchase orders for external services, if you have selected valuated goods receipt and activated service-based invoice verification. When you set the final account assignment indicator, the system determines the final account assignment quantity and reduces the account assignment quantity correspondingly. In the final account assignment reason you can save information about why the account assignment item is being closed. As described above, you can only create follow-on documents for account assignment items with a final account assignment indicator in special cases.

If you use the final account assignment indicator in your external service procurement, the following special features apply:

Limits with the item type D are supported.
You are not allowed to create multiple account assignment items with identical account assignment objects in a service purchase order item with multiple account assignments.
If a service-based invoice has been set and the goods receipt is not set, the entry fields in the service entry sheet can be ready or blocked, depending on the Customizing settings.
When you set the final account assignment indicator for an account assignment item, the system changes the distribution logic for the partial goods receipt and goods issue to distribution on a progressive fill-up basis.

For further information, see Setting the Final Account Assignment Indicator for Services.