Start of Content Area

Role documentation Approve Batch Record  Locate the document in its SAP Library structure

Technical name: SAP_PP_PI_BATCH_RECORD_SUPER

Tasks

You can use this role to check, edit, and approve batch records. It enables you to carry out approval procedures for process documentation as required, for example, in the guidelines on Good Manufacturing Practices (GMP) for the pharmaceutical industry.

Integration

You use this role to approve batch records that have been created using the role Edit Batch Record (SAP_PP_PI_BATCH_RECORD_EXP).

If you do not need to comply with the GMP guidelines or similar legal requirements, you can also document your process data in order records without following an approval procedure. You can use the single roles Display Order Record (SAP_PP_PI_ORDER_RECORD_STD) and Store Order Record (SAP_PP_PI_ORDER_RECORD_EXP) for this.

Notes on Tailoring

Authorization to Create Attachments

To add archive documents to your batch records as attachments, you need the authorization for the corresponding document type. This role includes the authorization for the document types defined in the standard system:

If you use your own document types, add them to the authorization profile of the role by choosing Basis - Central Functions SAP ArchiveLink: Authorization for Access to Documents Document Type.

Authorization for User Statuses

You can use user statuses to visually reproduce company-specific processes and to make sure, for example, that batch records are not archived until they have been checked for completeness by all persons responsible. You define the status profile in the overall profile of the relevant material in Customizing for Batch Records.

If you use user statuses, you must specify in this role which statuses the persons using this role may set or delete. You can find the corresponding authorizations in the profile for this role under Cross-application Authorization Objects Status Management: Set/Delete User Status and Status Management: Set/Delete User Status using Process.

Authorization for Digital Signature

Digital signatures are used to approve batch records. You can use signature strategies to visually reproduce special approval processes by specifying which users or user groups must sign the batch record in which sequence. You define the signature strategy in the overall profile of the relevant material in Customizing for Batch Records.

If you use signature strategies, you must specify to which user group the persons using this role belong. You can find the corresponding authorization in the profile for the role under Production Planning PP-PI: Authorization Group for Digital Signatures.