You define applications in order to structure your archive data in the Retention Warehouse. During archiving, the system creates one archiving object for each application. In a further step, you define archiving objects and assign them to the applications.

You define segments and assign them to the applications. When defining segments, you specify if the segment is for master data or transaction data (such as, document-like data). You link each segment with one or more database tables (reference tables) of the SAP system that make the data available for archiving.

You define the sequence in which the system archives the segments. You assign a function module to each segment for reading the data from the database tables.

You can register existing archiving objects in the Retention Warehouse. In addition to your customer-specific archiving objects, this registration applies to transaction data that you archived using other tools. For each added archiving object, you also have to register the relevant reference tables.

Archive Data for ILM

After you have configured the data, you use this function to archive the data.

Data Extract Browser

After you have archived the data, you can use this function to obtain an overview of the archived data.

Display Archive Files

Using the Archive File Browser, you can display the archived data in detail.

Segment Catalog

Using this program, you can obtain an overview of the current configuration of the extraction services. Since this program is also useful during the configuration, you can also access it in Customizing for Context Data Extractor under Reporting. You can also use this overview for comparison and discussion with the responsible departments or with auditors.

Field Catalog

Using this program, you can you can display detailed information on the individual segments of the current configuration of the extraction services. You can also call the field catalog from the segment catalog in order to display detailed information.