You can run payroll, manage master data, and run reports for concurrent employment. The functions apply to the public and private sectors. For more information, see Payroll Australia for Concurrent Employment.

Postal code check

You can use the enhanced postal code check to check the content of the fields Postal Code, City, and District in the Addresses infotype (0006) against an internal Customizing table, the SAP regional structure.

Special conditions for garnishment

You can use this function to enter special conditions for garnishments and to process costs for meals.

Interest rate calculation for garnishment

Before the current development, interest was calculated from month-end till month-end. The implemented interest calculation function calculates interest from value date until value date, thus the employee is not charged for the days between the value date and the month-end.

Fictitious average assessment basis for severance pay

You can use this function to make changes to employment tax for a fictitious average assessment basis for severance pay.

Exceptions for part-time employees

You can use the HRAT_PAY_EXITS_RA Business Add-In (BAdI) to define additional exceptions when checking the payroll data for surpluses and deficits to the minimum threshold of part-time employees.

Partial payment for special payments with infotype 0015

You can use a new report (RPISZVA0) to calculate partial payments for special payments as batch input session for the Additional Payments infotype (0015). For more information, see Clear Advance Payment for Special Payments via the Additional Payments Infotype (0015)

Municipal tax on personnel number level

Until now, the storage of employees’ local tax distribution was possible only on personnel subarea level. The new function enables you to store the tax distribution on personnel number level, as well as in the newly-created Municipal Tax per Person infotype (0976). For more information, see Municipal Tax per Person Infotype (0976).

Cost assignment on infotype 0045

The Loans infotype (0045) has been extended so that now you can store the accounting information that applied at the time the loan was granted. For more information, see Cost Assignment on Infotype 0045.

Pension reform

You can use the following functions for the pension reform:

Accident insurance and unemployment insurance: contribution base wage types for absences

You can use this function to handle the contribution types Accident Insurance (AI) and Unemployment Insurance (UI) in the same way as the existing contribution type Health Insurance (HI).

Pension contribution without social insurance days

You can use this function to calculate pension contributions without social insurance days.

Fixed expense allowance

You can use this function to calculated the fixed expense allowances. For certain absences, fixed expense allowances are set according to a deadline or proportionately decreased. The wage type also influences the absence categorization. For more information, see Fixed Expense Allowance.

Pensioner notification via electronic data transfer (ELDA)

You can use this function to register and unregister pensioners using pensioner notification by means of ELDA.

Optimization of input help in infotype 0008

You can use this function to optimize the input help for the fields Schema and Group (screen 2303), which is used for public sector employees when maintaining the Basic Pay infotype (0008).

Indirect valuation model V2

You can use this function to indirectly valuate wage types (such as expense allowances, bonuses, council compensation) for civil servants of the general administration service according to the classification in service class V/salary level 2. For more information, see Indirect Valuation Model V2.

Calculation of allowance values

You can use this function to convert expense allowances into allowance values. For more information, see Calculation of Allowance Values.

Family allowance for orphans

The new function enables you to eliminate redundant data in the Family Allowance infotype (0043) in cases when an orphan receives a family allowance, due to the fact that his/her deceased parent(s) worked for the company. For more information, see Family Allowance for Orphans.

Key date notices

Two new reports enable you to print the legally required notices Key Date of Increase and Pension Key Date for employees.

Mobility and hardship allowance

This function allows you to compensate staff for hardships they may incur when they are assigned to difficult duty stations.

Non-removal allowance

This function allows you to compensate staff for the shipment of personal effects, and it aims to compensate for the non-removal of household goods.

Education grant

This function allows you to make payment of advances and settlement of claims to staff members based on expenses expected to be incurred or already incurred. The expenses are in relation to the education of their dependent child/children during a given school year, if certain eligibility criteria is met.

Dependency allowance

This function allows you to compensate a staff member on the basis of the dependency status of his spouse, children, and secondary dependents. This allowance is paid with a purview to support his/her family.

Staff assessment

Staff assessment is a form of internal tax administered by the organizations. Staff assessment rates are derived from income tax rates applicable at the seven headquarters cities of the organizations in the common system (Geneva, London, Montreal, New York, Paris, Rome, and Vienna). Base salary scales are expressed as gross and net amounts. To obtain the net salary, the system deducts the staff assessment from the gross amount, at either the single or the dependent rate. The staff member receives the net salary shown in the salary schedule.

Post adjustment

This function allows you to compensate a staff member in accordance with arrangements established with regard to currency payments of salaries and allowances of internationally-recruited staff, as approved by the Secretary General.

Rent subsidy

This function allows you to compensate a staff member to facilitate settlement in the duty station by subsidizing the rent costs. The rent subsidy and deduction scheme is designed to provide equity in accommodation expenses among UN staff in duty stations where rents vary considerably. The equity alleviates hardships of staff facing higher-than-average rent costs for a reasonable standard of accommodation.

Assignment grant

This function allows you to provide staff members with a reasonable cash amount at the beginning of an assignment or transfer to a duty station. It is the total compensation payable by the organization towards:

Repatriation grant

This function allows you to pay staff members who the organization is obligated to repatriate. The repatriation grant shall not, however, be paid to a staff member who is summarily dismissed, who abandons his or her post, who was residing at the time of separation in his or her country, or who cannot give evidence of actual relocation on separation from service.

Advances and recoveries

This function allows you to make advance payments to staff members in the form of:

You can set up the system to recover the above advances from staff either in one lump sum or in installments. It is also possible to schedule recoveries in future dates. Advances are recovered in the currency in which they were made unless another repayment currency is specifically approved. Locally recruited staff can only receive advances in the currency in which their salary is paid.

Personnel action approval process (PAAP)

This function allows you to enable secure distribution of tasks in personnel administration. It provides the assistant role (administrator), which enables the user to enter data in the system using a personnel action or single infotype. This data is stored in a locked status and is not available for payroll. The person, whose task is to approve the data (officer), has different access to PAAP. He/she can approve single or multiple steps and delete data. If the data is approved, the information is unlocked and available for payroll.

Pension fund

This function allows you to calculate the pension contribution of the employee and employer. This is a provision made for the participation of staff members in the United Nations Joint Staff Pension Fund in accordance with the regulations of that Fund.

Multiple currency payroll processing

This function allows you to pay the employee in multiple currencies. Payroll takes up the valid currency on the basis of an employee’s pay scale area, pay scale type, pay scale group and organization code. If there is a mid-month split, the system takes the valid currency for the period being processed. Moreover, if an employee is transferred or assigned to another location with currency different from that of the base location, then the allowances to the employee are paid in the local currency.

Calculation of basic pay

You can use a report to calculate basic pay in accordance with the public sector pay scale and the 30-day factoring rule for day rates. For example, you can calculate the basic pay of an employee whose salary changes in the middle of a month. You can also calculate the basic pay and social security payments made by and to employees with a four-day-week work schedule. For more information, see Valuation and Basic Pay Factoring.

Processing of social security data

You can process the data of employees who are members of a standard social security scheme and/or a CGA pension scheme. You can also use a report to generate a magnetic file of CGA deductions in the required legal format that you submit to CGA institutions once a month. For more information, see Social Security (CGA).

Processing of health expenses

You can process data related to ADSE deductions and reimbursements. You can use a report to upload data related to ADSE treatment groups and ADSE treatment types provided by the government. You can also generate an ADSE payment guide of all employee health expenses in the required legal format. For more information, see Health Expenses (ADSE/ADM).

Processing of family allowances

You can record the family allowances with reference to the family income scale and the Public Support Index (IAS). For more information, see Family Allowances.

Employee mobility management

You can record and manage the mobility data of employees for both common mobility and special mobility schemes. You can also manage the data of employees who have been nominated to a special function. You can use a report to generate a remuneration guide. For more information, see Mobility.

Seniority reporting

You can calculate employee seniority and generate an annual report in the required legal format. For more information, see Seniority.

Reporting of employee performance evaluations

You can define career progression paths for all careers/categories in your organization based on employee seniority and performance classification. You can print a report that supports you in the selection of employees who are eligible for career progression. You can also generate a cost projection. For more information, see Automatic Progression.

You can use a report to create an XML file for storage in the Public Administration Human Resources' Database (BDAP), which complies with the BDAP format. For more information, see Public Administration Database.

You can also produce a mandatory social balance report that contains all information that is additionally required for public sector employees. For more information, see Social Balance.

Awards and disciplinary measures

You can use Russia-specific screens for international infotypes to store data about awards and disciplinary measures. You can also create personnel orders based on data related to awards and disciplinary measures. For more information, see the Awards/Decorations and Disciplinary Measures/Offenses infotypes.

Employee search fields

The existing search help for employees in the maintenance transactions for Personnel Administration contains additional, Russia-specific fields. For more information, see the main release note for business function HCM Localization Topics.

Form T-54a

You can use a report to prepare form T-54a as a PDF-based form in the required legal format. For more information, see Form T-54a.

HR Forms

Russia-specific MetaStars enable you to generate forms based on data in Russia-specific infotypes, international infotypes and payroll data. For example, the standard system contains a new transaction to display remuneration statements based on Russia-specific MetaNet using Adobe technology. For more information, see HR Forms Workplace (PY-XX-HF).

Military status reporting

Reports enable you to display and change the military status of your employees. For more information, see Military Status List and Military Status Management.

Print form for employment contract

You can use a report to generate employment contracts and any additional agreements based on the initial contract. For more information, see Employment Contract.

Off-cycle activities

You can meet payment requirements in Russia by making advance off-cycle payments at least once every half month. For more information, see Off-Cycle Activities.

Master data maintenance in Employee Self-Service (ESS)

Your employees can use Russia-specific screens to change their master data. For more information, see Russia-Specific Screens.